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About the Role

Join our growing non-profit as a Finance and Compliance Officer (FCO) and make a lasting civic impact in the field of digital inclusion in the Philippines. This is a hybrid role, operating primarily on a work-from-home arrangement.

Key Responsibilities

● Adaptability & Agile Operations

○ Unlearn & Reframe Systems: Shift away from overly rigid, bureaucratic, and dogmatic corporate practices in favor of agile, lightweight, and practical financial systems being developed for a non-profit startup.

○ Contextual Problem-Solving: Apply rigor while maintaining flexibility to accommodate customized strategies tailored to unique realities and emerging opportunities.

○ Process Simplification: Continuously refine workflows to make financial transactions efficient and frictionless.

○ Alignment with Development Frameworks: Develop a strong understanding of the foundation’s development models to ensure financial and compliance alignment.

● Financial Management & Program Management Support

○ General Accounting: Manage routine bookkeeping, general ledger maintenance, and timely monthly bank reconciliations.

○ Financial Reporting: Prepare accurate monthly, quarterly, and annual financial statements and internal management reports.

○ Payroll & Cash Control: Process payroll accurately and maintain tight oversight over petty cash and disbursement workflows.

○ Banking Administration: Maintain institutional banking systems and serve as the primary focal point for all banking communications.

○ Project Ledger Management: Maintain up-to-date, accurate project and program ledgers at all times.

○ Strategic Budget Planning: Support the Executive Director in formulating annual organizational budgets, overseeing budget version controls, and consolidating all program financial plans.

● Donations Accounting

○ Donation Tracking & Recordkeeping: Maintain up-to-date records of all incoming donations, ensuring accurate categorization.

○ Invoicing & Acknowledgments: Issue official donation receipts, invoices, and donor acknowledgment letters in compliance with local tax and audit standards.

○ Reconciliation & Auditing: Reconcile donation logs monthly against bank accounts, payment gateways, and accounting ledgers to ensure zero variance.

○ Donor Reporting Support: Track grant utilization and donor-specific financial milestones to support the preparation of accurate, transparent financial updates for funding partners.

● Statutory & Regulatory Compliance

○ Institutional Accreditation & Sector Memberships: Take the lead in securing and maintaining strategic non-profit accreditations (e.g., PCNC, DSWD) and memberships with reputable NGO networks and umbrella organizations to strengthen the foundation’s governance, credibility, and donor confidence.

○ Annual Permits & LGU Registrations: Oversee the timely renewal and filing of all annual local government permits and operating requirements.

○ National Statutory Compliance: Ensure strict adherence to Philippine regulatory standards, leading timely and accurate filings with the BIR, SEC, SSS, PhilHealth, and Pag-IBIG.

○ Audit Readiness & Archive Management: Maintain complete, audit-ready physical and digital compliance archives, coordinating directly with external auditors, tax consultants, and regulatory inspectors.

○ Policy & Regulatory Updates: Continuously monitor changes in local and national statutory requirements to update organizational policies and safeguard the non-profit’s legal standing.

Finance and Compliance Officer

Create Foundation PH recruitment