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Job Summary:

The Assistant to Foundation Director plays a key role in providing comprehensive administrative and operational support to the Foundation Director. This position ensures that the Foundation’s initiatives are executed efficiently and effectively, with a focus on timely execution and alignment with strategic goals. The Assistant will also develop and implement systems for Monitoring & Evaluation (M&E), and support the Director in day-to-day activities.

Key Responsibilities:

1. Support Foundation Director in Initiative Implementation:

Assist the Foundation Director in ensuring that all Foundation initiatives are carried out thoroughly and on schedule.
Monitor the progress of various projects, ensuring milestones and targets are achieved in a timely manner.
Proactively identify and resolve issues that may hinder the successful implementation of projects.
Coordinate with team members and external stakeholders to ensure projects are aligned and efficiently executed.

2. Provide Administrative Support:

Offer daily administrative assistance to the Foundation Director, including managing calendars, scheduling meetings, and handling communications.
Prepare and review reports, presentations, and other materials for meetings and key events.
Organize travel arrangements, accommodations, and itineraries for the Foundation Director as required.
Maintain an organized filing system and ensure all documents are updated and accessible.
Assist in managing project budgets and financial reporting when necessary.

3. Develop and Implement M&E Systems:

Execute Regular Surveys: Conduct regular surveys to meet operational, donor, and grant requirements.
Data Analysis and Reporting: Analyze survey results, write reports after each survey, and collaborate with key stakeholders to develop an action plan for the Foundation Director’s review and approval.
Data Storage and Access: Ensure that data is properly stored in an organized manner and is easily accessible.
Track Trends: Track trends across classes and across the training center, and provide detailed reports to the management team.
Manage Trainee Profile Data: Oversee and manage the data for trainee profiles, ensuring it is accurate and up to date.

4. Additional Support as Required:

Assist in organizing events, workshops, and seminars as needed by the Foundation Director.
Prepare and manage documentation for external communications, reports, and stakeholder engagement activities.
Contribute to the development of new strategies and proposals for upcoming initiatives.

Assistant to Foundation Director

KOTO Social Enterprise (Know One, Teach One) recruitment