Duties and Responsibilities

Propose public relations ideas and develop implementation plans to promote the office’s projects and activities.
Manage official social media channels and plan, produce, and publish monthly content.
Cover projects and events through interviews, photography, video, and written communications materials.
Work with program staff to identify content opportunities and stories highlighting project results.
Analyze content engagement and channel performance and recommend improvements.
Plan and coordinate the production of promotional materials and liaise with vendors.

Maintain alumni membership records and contact lists.
Plan and organize alumni association activities and events.
Share news and participation opportunities related to training programs and alumni activities.
Collect and promote stories about alumni activities and achievements following their return from training.
Liaise with relevant organizations and carry out administrative tasks related to alumni association activities.

Compile and share office-wide schedules and announcements.
Coordinate internal meetings, compile meeting materials, and share key discussion points.
Forward inquiries and requests to the responsible staff and follow up on their status.
Facilitate information sharing and coordination among staff for public relations, alumni activities, and events.

Respond to inquiries received through the office’s main telephone line and official email account and direct them to the appropriate staff.
Welcome visitors and manage visit schedules and meeting room bookings.
Receive meeting and event requests from external organizations and coordinate schedules.
Coordinate hotel bookings under the WFK Volunteer Hotel Voucher Program, liaise with partner hotels regarding reservations and payments, and maintain usage records for each volunteer, and provide related administrative support, including renewing agreements with partner hotels.
Handle incoming and outgoing official correspondence and mail and maintain related records.

Support the coordination of assignments and activities for WFK advisors and KMCO personnel, as applicable, in consultation with the responsible Program Manager.
Assist personnel with settlement and work-related arrangements, including housing, local health examinations, and coordination with host organizations.
Support demand surveys and related administrative preparations for future advisor and KMCO placements.

Provide administrative and logistical support for office-wide events and activities.
Collaborate with colleagues and provide mutual support according to office needs.

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