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Grants and Sub-Awards Officer

Ensures sub-grant management, partner financial compliance, and disbursement processes are properly implemented in line with NORFIL’s fiduciary authority. Bridges program operations and financial accountability at the partner level, ensuring timely, compliant, and well-documented sub-grant execution.

KEY RESPONSIBILITIES

A. Sub-Grant Administration

Maintain a grants-tracking system that covers disbursements, balances, and reporting deadlines.
Ensure partners' compliance with the required documentation prior to grant activation.

B. Budget Review (First-Level)

Conduct technical review of partner budgets for mathematical accuracy and format compliance.
Apply approved cost parameters in the review of partner budgets, liquidations, and realignment requests; flag deviations for further review.
Screen for ineligible or high-risk cost items and prepare budget review notes for FCO final review.
Support preparation of annual program budgets.

C. Disbursement and Liquidation Monitoring

Review liquidation reports submitted by partners; verify completeness and documentation sufficiency.
Track fund utilization; flag delays and recommend corrective measures.
Prepare narrative reports and communications on findings from the review of partner financial reports.
Review and recommend budget realignment requests; coordinate budget revisions prior to next tranche release.

D. Financial Compliance Monitoring

Support implementation of Corrective Action Plans (CAPs) at the partner level.
Ensure partners’ compliance with statutory and regulatory requirements.

E. Donor Documentation Support

Prepare financial schedules requested by the donor; support FCO in audit documentation.
Consolidate partner-level financial data; upload financial reports to donor online systems after clearance; maintain submission documentation.
Maintain organized financial records of partner organizations.
Participate in partner capacity assessments, particularly in the area of financial management.

F. Other Tasks

Monitor output VAT; issue Official Receipts, Service Invoices, and BIR Form 2307.
Check liquidation reports of PFID-BEN staff.

Grants and Sub-Awards Officer

NORFIL Foundation, Inc. recruitment