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Job Responsibilities & Duties

Accounting and Financial Management
Record and reconcile accounting transactions in the Square Accounting System.
Prepare journal entries and maintain accurate accounting records.
Support monthly and annual financial closing processes.
Prepare financial reports and assist with budget monitoring and forecasting.
Maintain supporting documentation and accounting schedules.
Bank, Cash and Payment Management
Perform monthly bank and cash reconciliations.
Process vendor payments, staff reimbursements, and bank transfers.
Verify payment documents and ensure proper approvals.
Monitor cash balances and maintain reconciliation working papers.
Payroll, Tax and NSSF Administration
Prepare monthly payroll based on attendance and leave records.
Calculate salary tax and review NSSF deductions.
Prepare and submit Salary Tax, Withholding Tax, and NSSF declarations.
Maintain payroll and statutory filing records.
Cash Advances and Settlements
Issue and monitor staff advances.
Review settlements and supporting documents.
Follow up on outstanding advances.
Maintain complete audit trails and settlement documentation.
Procurement and Compliance
Manage procurement requests and quotation analysis.
Support supplier selection and contract administration.
Maintain procurement documentation and records.
Ensure compliance with organizational and donor requirements.
Government and Institutional Liaison
Coordinate MOU renewals with MFAIC and MoEYS.
Prepare regulatory and ministry submissions.
Support legal registration requirements.
Coordinate country representative documentation and government correspondence.
Audit and Filing
Support internal and external audits.
Maintain SharePoint and physical filing systems.
Ensure audit readiness and document compliance.
Assist with ACAR and regulatory reporting requirements.
HR and Office Administration
Support staff contract administration and leave management.
Maintain office assets, inventory, supplier records, and travel arrangements.
Coordinate administrative support for staff and visitors.
Assist with visa and work permit administration when required.

Admin And Finance Officer

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