Jobs are sourced directly from employers. No recruiter involved. Apply through the employer's link to make sure your application reaches the right people. → Admin And Finance Officer
Job Responsibilities & Duties
- Accounting and Financial Management
- Record and reconcile accounting transactions in the Square Accounting System.
- Prepare journal entries and maintain accurate accounting records.
- Support monthly and annual financial closing processes.
- Prepare financial reports and assist with budget monitoring and forecasting.
- Maintain supporting documentation and accounting schedules.
- Bank, Cash and Payment Management
- Perform monthly bank and cash reconciliations.
- Process vendor payments, staff reimbursements, and bank transfers.
- Verify payment documents and ensure proper approvals.
- Monitor cash balances and maintain reconciliation working papers.
- Payroll, Tax and NSSF Administration
- Prepare monthly payroll based on attendance and leave records.
- Calculate salary tax and review NSSF deductions.
- Prepare and submit Salary Tax, Withholding Tax, and NSSF declarations.
- Maintain payroll and statutory filing records.
- Cash Advances and Settlements
- Issue and monitor staff advances.
- Review settlements and supporting documents.
- Follow up on outstanding advances.
- Maintain complete audit trails and settlement documentation.
- Procurement and Compliance
- Manage procurement requests and quotation analysis.
- Support supplier selection and contract administration.
- Maintain procurement documentation and records.
- Ensure compliance with organizational and donor requirements.
- Government and Institutional Liaison
- Coordinate MOU renewals with MFAIC and MoEYS.
- Prepare regulatory and ministry submissions.
- Support legal registration requirements.
- Coordinate country representative documentation and government correspondence.
- Audit and Filing
- Support internal and external audits.
- Maintain SharePoint and physical filing systems.
- Ensure audit readiness and document compliance.
- Assist with ACAR and regulatory reporting requirements.
- HR and Office Administration
- Support staff contract administration and leave management.
- Maintain office assets, inventory, supplier records, and travel arrangements.
- Coordinate administrative support for staff and visitors.
- Assist with visa and work permit administration when required.
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