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Role Purpose: The HR & Admin Officer is responsible for payroll administration, social insurance management, personal income tax compliance. Ensure the effective implementation of administrative, HR, and procurement activities providing optimal support for the organisation’s operations. Maintain transparency and accuracy in the management of records, reports, and documents related to administration, HR, and procurement, ensuring compliance with both organisational policies and legal regulations.
Responsibilities:
Administration & Office Management
- Coordinate daily administrative activities to ensure smooth office operations.
- Organize logistics for meetings, workshops, training sessions, staff events, and official visits.
- Arrange travel bookings, accommodation, transportation, visa support, and related logistics for staff, consultants, and visitors.
- Manage office facilities, supplies, equipment, and administrative resources.
- Liaise with vendors and service providers, obtain quotations, negotiate pricing, and monitor service quality.
- Support procurement processes in accordance with organizational procedures.
- Maintain asset inventories, fixed asset records, and conduct periodic stocktaking.
- Coordinate office maintenance, repairs, and workplace health and safety requirements.
- Maintain administrative records, contracts, licenses, permits, and filing system
Payroll Administration
- Prepare and process monthly payroll accurately and on time.
- Verify attendance, leave records, allowances, overtime, and deductions.
- Coordinate with Finance to ensure timely salary payments.
- Prepare payroll reports and maintain payroll records.
- Generate and distribute employee payslips.
Social Insurance & Compliance
- Manage social insurance, health insurance, and unemployment insurance administration.
- Process employee registration, amendments, and termination of insurance records.
- Prepare and submit insurance-related documentation to relevant authorities.
- Support employees with insurance claims and statutory benefits.
- Assist with labor reporting and statutory submissions.
- Ensure compliance with Vietnamese labor laws, social insurance regulations, and internal policies.
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