Entrepreneurship in the territories: is it the right time?
The Procurement Officer reports directly to the Senior Procurement & Risk Management Officer and works under the supervision of the INKLUSI Head of Operations and Grants (HoOG). The position is responsible for managing the end-to-end procurement process in compliance with INKLUSI’s procurement policies and procedures, as well as overseeing inventory and asset management to support effective operational delivery.
Scope of Work:
Procurement Process & Administration
- Responsible for the procurement of goods and services in compliance with INKLUSI procurement policies and procedures.
- Ensure consistent value for money spent and a consistent level of service to the team; participate in supplier negotiations when required.
- Support the preparation and execution of tenders.
- Preparing Purchase / Service Orders (PO) and processing the administrative and financial evaluation of received offers. Finalizes procurement processes with drafting of vendor purchase/service orders/contracts and submitting them for approval to the supervisor.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Maintain a compliant and well-organised procurement filing system, ensuring all contract and supplier records are accurate and updated.
- Conduct supplier performance evaluations.
- Conduct market research for goods and services, proactively identifying potential suppliers.
- Maintain updated product and supplier catalogues; monitor market trends and new suppliers.
- Prepare procurement plans for general services, office supplies, and stationeries.
- Maintain and regularly update the INKLUSI Procurement Management Information System.
Asset Management
- Manage asset handovers to/from staff.
- Perform periodic inventory checks to monitor asset location and condition.
- Participating in analyzing the risk of assets in accordance with applicable SOPs and making office asset management strategies
- Conduct periodic asset reviews to assess age and condition; prepare replacement plans to minimize operational risks and disruptions.
- Maintain an accurate asset database, track asset movement, and provide regular asset accountability reports.
- Coordinate with relevant departments to fulfill asset/work tools requirements.
- Perform other related duties as required
