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Job Summary

You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of highquality programming.

Roles and Key Responsibilities

Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).
Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc

Profile

Basic Qualifications

Bachelor’s degree in fields relating to Community Development and/or Social Sciences.
With 1-3 years’ experience working in an office environment in a clerical or administrative role.

Preferred Qualifications

Professional Diploma/Certificate or courses in Administration a plus.
Experience in the field of Disaster Risk Management, Emergency Response, Shelter sector, Water, Sanitation, and Hygiene (WASH) with a local or international NGO a plus.

Knowledge, Skills and Abilities

Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
Good time management skills with ability to work on multiple tasks
Strong customer service orientation with good communication and interpersonal skills
Proactive, resourceful, solutions oriented and results-oriented

Required Languages: Fluency in Vietnamese and strong English (speaking, reading and writing) required.

Catholic Relief Services

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.

Website
Unknown
Between 15 and 50 persons
Others

Catholic Relief Services did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

Catholic Relief Services

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.

Website
Unknown
Between 15 and 50 persons
Others

Catholic Relief Services did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

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