Entrepreneurship in the territories: is it the right time?
Main Responsibilities
The Program Assistant will provide general program support and selected office operations support, and will report to the Senior Program Manager (SPM) or designated line manager:
1. Program and Project Implementation Support:
• Support the planning, coordination, and implementation of program activities in line with approved workplans.
• Assist in day‑to‑day coordination with government counterparts, partners, and CHAI teams at national and sub‑national levels.
• Support monitoring of progress against deliverables, timelines, and agreed workplans, and flag implementation issues to the line manager for follow‑up.
• Provide support to field activities, including coordination of data collection, data cleaning, and basic descriptive analysis, as assigned.
• Contribute to periodic progress updates, donor reports, and internal documentation, ensuring accuracy and timeliness.
2. Data, Documentation, and Analytical Support
• Prepare data collection tools, forms, and templates as required.
• Support basic data compilation, tabulation, and development of charts or summaries for monitoring, reporting, and presentations.
• Assist in testing or documenting issues for digital tools, systems, or platforms used within programs (where relevant).
3. Logistics, Coordination, and Administrative Support
• Provide logistical support for trainings, workshops, meetings, mentoring visits, and field missions (e.g., venue booking, materials preparation, travel arrangements).
• Assist in preparing and processing procurement documents, purchase requests, service agreements, and related administrative paperwork.
• Draft letters, official correspondence, and program documents for partners and government counterparts.
• Support translation and interpretation (English - Vietnamese / Vietnamese - English), as required.
• Take minutes during meetings and ensure proper filing, documentation, and follow‑up actions.
4. Cross-Project Support (As Assigned)
• Provide coordination, analytical, or administrative support to other CHAI program areas, as assigned by the line manager.
• Specific responsibilities will be determined based on programmatic needs and will be reflected in the Objective setting process agreed with the SPM.
