Jobs are sourced directly from employers. No recruiter involved. Apply through the employer's link to make sure your application reaches the right people. → Grants and Compliance Coordinator
Are you a professional passionate about making a difference? CPI is seeking a Grants and Compliance Coordinator who will Manage the full grants lifecycle, including proposal development, due diligence, risk assessment, agreements, monitoring, reporting, and closure, while ensuring compliance with grant requirements. This role also coordinates with Program, M&E, Finance, and partners to maintain accurate grant records, update trackers and reports, and strengthen consistent grants management practices.
Summary of Job Responsibilities
Primary Responsibilities
- Ensure an accurate, timely, efficient, and transparent process for the entire Grants life cycle, from proposal to project closure. This position supports in grants management entails pre-award assessment, risk assessment, update and analyze grants matrix, review, or produce relevant reports, monitor awards and manage post-award closure
- Work with finance and program staff to develop requests for proposals, support grants recipients with finalization of project descriptions, action plans and budgets before signing the grant agreements.
- Lead due diligence assessments on the partners with Program, M&E and Finance focal persons and follow up recommended improvement actions with the partners.
- Perform end to end business process activities in both upstream and downstream grant management for the assigned grants.
- Ensure grants are implemented in accordance with the terms and conditions of the grants agreement and conduct regular monitoring and support visits.
- Track the partner reports submissions for program narrative, M&E, financial, assets and inventory, stocks report, etc., and maintain them in the respective grant folders.
- Monitor and evaluate the consistent usage of grants management procedures at CPI by all stakeholders.
- Reinforce and build internal capacity for the consistent usage of grants management tools at CPI by all stakeholders.
- Update the grant tracker monthly (upstream and downstream) and prepare necessary management reports.
Regular Responsibilities
Pre-award
- Coordinate with relevant panel members for the preparation of calls for proposal, evaluation and selection of the proposals, and grants negotiation with the awardees
- Take part in developing all necessary tools and conduct documented pre-award due diligence process of current and potential partners and ensure necessary follow-up actions are taken
- Conduct due diligence assessments to potential sub awardees, properly record the assessment results, share the results with program and management staff, plan and conduct the necessary actions together with program teams based on the results
Post-award
- Develop grant agreement; Letter of Agreement (LoA) and or Letter of Contribution (Loc) for Finance and Program review prior submission to Management and partner signatory
- Check and ensure all the annexes and supporting documents are included in the agreement
- Monitor grants implementation and build the capacity of grantees in managing the grants and projects; prepare monthly reports on the status and results of grants project implementation
- Oversee sub-grants tracking, ensuring forward planning and preparation for donor report writing, and timely submission of sub-grantee reports
- Establish effective communication and cooperation with grants recipients on project implementation, reporting, information sharing and further work planning
- In coordination with Program and Finance focal persons, Grants Coordinator tracks and updates the grantsinformation in the Grants Management System.
- Work closely with Program Directors and Managers to monitor CPI and partners' program spending & evaluate financial proposals or requests, and report to Senior Grants and Compliance Manager.
- Ensure the grants are utilized in compliance with grants agreements and donor requirements
- Conduct partner monitoring/ support visit to partners project area if the situation allows.
- Record the grants related documents (i.e., for the whole grants management cycle) in the Grants Management System and share with relevant focal.
Close-out
- Should there be any partner’s agreement that is going to expire, alert the program focal to check whether it is to be extended, amended or closed out.
- Draft grants closeout checklist and ensure all stakeholders provide the inputs for proper grants closure
Partner Support
- Collaborate with the organization capacity development team to enhance the grants management capacity of partner organizations.
- Build strong and collaborative positive working relationships with partners and other staff members.
- In collaboration with program and finance, provide orientation to new sub grants partners.
- Plan and direct training for partners on procedures and the grants management system if needed.
- Work with CPI staff and partners to conduct systematic organizational assessments, facilitate knowledge management and develop context-relevant organizational learning tools and methods.
- Collaborate closely between finance and the program team to provide current data on grants, including partner needs.
- Ensure up-to-date and accurate tracking of all sub-grants to partners in the Grants Management System.
![[Interview] Côme, co-founder of La Joist - training in energy renovation](https://images.prismic.io/jobsthatmakesense/5580830a-f854-46cf-8152-1af73cd3eac1_LaSoliveSelection-63_sansmarque-min.jpg?auto=compress,format&rect=0,648,5184,2160&w=1920&h=800)
![[Testimonials] Their professional retraining has made them happier](https://images.prismic.io/jobsthatmakesense/3b91b678-b786-4d40-9322-a8ee4e9ba8a7_cynthia-magana-mFPJXEQfb9M-unsplash.jpg?auto=compress,format&rect=0,1210,6000,2500&w=1920&h=800)