CPI is seeking a proactive and highly organized Operations & Administration Coordinator to ensure the effective day-to-day operations of our Bangkok headquarters while providing high-quality administrative and executive support to the Executive Team (ET).
This role is ideal for a detail-oriented professional who thrives in a fast-paced international environment, enjoys coordinating across functions, and takes pride in operational excellence. You will play a critical role in office administration, travel coordination, procurement, finance and administrative support, as well as executive assistance—enabling organizational efficiency and leadership effectiveness in support of CPI’s mission.
The position requires strong organizational and communication skills, discretion, a service-oriented mindset, and the ability to manage multiple priorities with professionalism and efficiency.
In this role, you will:
- Provide administrative and coordination support to the Executive Team, including scheduling, travel arrangements, and expense processing.
- Support day-to-day office operations at the Bangkok HQ, including office administration, internal coordination, and logistics.
- Manage travel, visa and meeting arrangements for staff, consultants, and visitors such as booking of flight, accommodation, conference room and vehicle arrangements, ensuring compliance with organizational procedures.
- Coordinate procurement, vendor management, asset tracking, and petty cash in line with internal policies.
- Support finance and payment coordination by preparing payment requests, tracking disbursements, and maintaining accurate documentation.
- Coordinate administrative processes for consultant recruitment and contract management.
- Manage multiple priorities independently in a fast-paced INGO environment and support cross-functional collaboration.
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