Description of the mission

Main Duties

Activity Operations & Logistics: Coordinate and manage all logistical and operational arrangements for project activities.
Vendor & Procurement Support: Coordinate with service providers and collect quotations in line with internal and EU procedures. Support procurement documentation and ensure compliance at activity level.
Budget Monitoring & Financial Tracking: Maintain and update the project budget tracker at activity level. Collect and record financial supporting documents for reporting and audit purposes.
Documentation & Reporting Support: Prepare participant lists, attendance sheets, evaluation forms, and visibility materials in line with EU requirements. Maintain organized documentation files for reporting and audit. Provide input for narrative and financial reports as requested.
Coordination Support: Liaise with MSMEs, NSAs, experts, and trainers for scheduling and logistical coordination. Support communication and follow-up related to activity implementation.

Profile

Job Requirements

Education and Training Background

Bachelor’s degree in Business Administration, Project Management, International Relations, Environmental Studies, or a related field.
Certification in project management or logistics coordination is an asset.

Work Experience

Minimum 4–5 years of experience in project operations, logistics coordination, or event management.
Experience in organizing trainings, workshops, or multi-stakeholder events.
Experience working in donor-funded projects (EU or other international donors), sectoral business associations, chambers of commerce, NGOs, or government-related projects is an asset.
Experience in activity-level budget monitoring, financial tracking, or supporting financial reporting in donor-funded or multi-activity projects.
Familiarity with documentation and compliance requirements in development projects is desirable.

Required Experience

Strong operational and logistical planning skills.
High level of organization and attention to detail.
Experience in budget monitoring and financial tracking.
High attention to detail in reviewing financial and supporting documentation.
Ability to manage multiple activities simultaneously under tight deadlines.
Strong coordination and communication skills.
Problem-solving mindset and ability to work under pressure.
Willingness to travel domestically as required.

Languages: Full proficiency in English and Vietnamese (both written and oral) is required.

Software Skills: Excellent proficiency in Microsoft Office (Word, Excel, PowerPoint)

Click here to apply

EuroCham Vietnam

EuroCham’s mission is to represent the business interests of its European members in Vietnam, and to improve the business environment for the benefit of all businesses.

Website
Nonprofit organization
Between 15 and 50 persons

EuroCham Vietnam did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

EuroCham Vietnam

EuroCham’s mission is to represent the business interests of its European members in Vietnam, and to improve the business environment for the benefit of all businesses.

Website
Nonprofit organization
Between 15 and 50 persons

EuroCham Vietnam did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

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