Entrepreneurship in the territories: is it the right time?
Forest Carbon is seeking a dynamic individual to fill the role of Procurement & Logistic Specialist. This position will report directly to the Finance Manager and entails overseeing diverse operations in logistics and procurement. The individual will be tasked with identifying profitable suppliers, establishing partnerships, and negotiating with external vendors to secure favourable terms. Moreover, they will play a crucial role in approving necessary purchases, finalizing purchase details, and ensuring compliance with existing contracts.
Responsibilities
Inventory Management and Suppliers Coordination
- Develop an efficient system for receiving, clearing, storing, and distributing supplies and equipment.
- Manage inventory and office equipment, including field assets like vehicles, GPS devices, laptops, boats, generators, and solar panels, ensuring regular maintenance and accurate records.
- Facilitate equipment mobilization and demobilization to and from the field.
- Research and evaluate potential suppliers, maintaining up-to-date supplier information.
- Cultivate and maintain strong relationships with suppliers to ensure timely and quality procurement.
Stakeholder Collaboration
- Prepare procurement forms, identify project and maintenance materials, ensuring approval by relevant staff in consultation with the Finance Manager and Operational/Technical team.
- Collaborate closely with vendors, the Finance team, and other team members of Forest Carbon as necessary to procure materials, services, and supplies with particular attention to cost control, quality, and timely delivery.
Logistics and Transportation Management
- Understanding the logistical requirements of the team, including factors such as the frequency of travel, the number of team members involved, and the nature of the activities being undertaken.
- Coordinate transportation and lodging arrangements for team members, ensuring efficient and cost-effective solutions.
- Confirm travel reservations and manage documentation for foreign employees and visits, adhering to relevant regulations and protocols.
Compliance Management and Reporting
- Oversee advance cash and petty cash payments to team members, maintaining accurate records and adhering to financial policies.
- Provide regular reports on logistics and procurement activities to the Finance Manager, highlighting key metrics and areas for improvement.
- Ensure compliance with HSSE (Health, Safety, Security & Environment) protocols for all Forest Carbon employees, promoting a safe and secure working environment.
