Jobs are sourced directly from employers. No recruiter involved. Apply through the employer's link to make sure your application reaches the right people. → Administrative Officer
Your role and tasks:
The Administrative Officer is a vital role within FES Thailand, providing comprehensive support to the Resident Director and the FES Thailand team in organizing activities such as workshops, seminars, conferences and international dialogue programs and in supporting the publication of print and online media products. The Administrative Officer is also responsible for general office administration, public relations as well as liaising with government institutions regarding official procedures such as visa, office registration and reporting.
Key Responsibilities
Program and Event Management:
- Support the Resident Director and Program Managers in coordinating and managing FES activities both at national and international level;
- Prepare, implement, and follow up on FES activities. Manage event logistics including invitations, venue, flights, accommodation, transportation, catering, audio-visual, interpretation services, event updates, and other requirements;
- Assist in creating event-related materials such as invitations, speaker bios, name badges, table cards, posters, backdrops, stationery, and fabric bags;
- Provide on-site and online event support, participant registration, and post-event follow-up;
- Support the Financial Manager in the preparation of payment requests, collecting financial documents, and organizing event-related financial paperwork.
Office Management and Administration:
- Perform all regular administrative and secretarial tasks, including correspondence, document preparation, filing, and procurement
- Manage internal calendars, in-house meetings, catering, and office logistics;
- Coordinate and maintain communication between the building management and internal office teams, regarding rental, lease, service agreements, as well as other office issues;
- Monitor office inventory, including supplies and equipment, and ensure timely replenishment;
- Manage and maintain FES Thailand’s knowledge and filing database;
- Provide IT support, in coordination with FES’s regional IT team and local IT service provider;
- Support the Resident Director in scheduling appointments, booking travel and accommodation, and other personal administrative assistance as needed.
Official Procedures and Government Liaison:
- Liaise with the Ministry of Labour (MOL), Immigration Office and other government institutions regarding visa and work permits, office registration, reports, and other official procedures.;
Publication and Public Relations Management: COMMS
- Support the design, production, distribution, and promotion of FES research studies, policy briefs, brochures, newsletters, and event materials in both print and digital formats;
- Serve as the primary point of contact for inquiries, visitors, and service providers and interested parties about FES’s work and respond to program-related requests;
- Support the coordination of official visits and appointments for international guests;
- Maintain and regularly update the office contact database
![[Interview] Côme, co-founder of La Joist - training in energy renovation](https://images.prismic.io/jobsthatmakesense/5580830a-f854-46cf-8152-1af73cd3eac1_LaSoliveSelection-63_sansmarque-min.jpg?auto=compress,format&rect=0,648,5184,2160&w=1920&h=800)
![[Testimonials] Their professional retraining has made them happier](https://images.prismic.io/jobsthatmakesense/3b91b678-b786-4d40-9322-a8ee4e9ba8a7_cynthia-magana-mFPJXEQfb9M-unsplash.jpg?auto=compress,format&rect=0,1210,6000,2500&w=1920&h=800)