Sports Administrator (ACSIS Coordinator & Sports Events) - Singapore

Localisation Singapore, Singapore
No remote
Posted on 05-16-2024

German European School Singapore

GESS is an international not-for-profit school that believes in developing confident, forward-looking students by celebrating our values respect, openness and diversity.

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Currently, more than 1800 students are learning at GESS supported by more than 400 full time and part time academic and administrative staff members. In August 2018 GESS moved to Dairy Farm Road to a modern new school campus located at the edge of Singapore’s largest nature reserve.

Job Purpose

Support the administrative and logistical aspects of running the sports department and in particular, the ACSIS (Athletic Conference for Singapore International Schools) programme, competitive sports and co-curricular events.

Responsibilities and Accountabilities

Collaboration And Coordination

·       In collaboration with the Head of Sports, support the administrative and logistical aspects of running the ACSIS and competitive sport programs, e.g., Travel logistics, facilities, referees booking and sport uniforms order.

·       Proactive and timely communication to parents, including in advance of matches and in the event of cancellation.

·       Coordinate try out weeks for ACSIS Teams and International Teams.

·       In collaboration with the Head of Sports, maintain the Sport Website, including updating the match results and team sheets in a timely manner.

·       Generate statistics and provide recommendations regarding the ACSIS Programme for next year.

·       Collaborate in monitoring the ACSIS and CCA Events Budget, ensure correct invoicing and monitor expenditures.

·       Work closely with the Head of Sports on the strategic direction of the ACSIS Programme

·       Work closely with the CCA and Swimming operational teams to ensure seamless provision of sports

·       In collaboration with the Head of Sports, Organize and promote invitational sport events



·       Support the organization of the CCA Fair

·       Organize appropriate recognition of student participation/achievement in competitive sports, e.g. Furnishing Medals and displaying Team Photos and trophies 

·       Manage ACSIS Team sign ups in our school operational systems and ensure timely payments

·       Support the organization of the Holiday Camps

·       Adhoc weekend sports events across ACSIS and GESS Invitationals

·       Operational running of GESS Sports events

·       Support in organisation of GESS sports programs


Knowledge and Experience

·       Diploma in any field

·       English native speaker, German knowledge advantageous

·       Excellent organisation, administration and communication skills

·       Relevant experience in administrative or service-oriented fields. Sport knowledge is an advantage.

·       Enthusiastic and willing to work flexible hours

·       Ability to multitask and work under pressure

·       Good team player

·       Excellent Computer skills

·       Open mindedness to work in international teams


Technical and Soft Skills

·       Interpersonal skills to facilitate interaction with a multifaceted workforce

·       Team player and ability to work in a fast-paced environment and prioritize multiple activities

·       People skills - must be able to liaise with all levels of staff; proven 'hands on' organization skills; self-motivated and service orientated

·       A proactive and 'can do' attitude

·       Attention to detail

Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.


Our School

The German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates.


Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School.


Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity.


To Apply

We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position. 


Our Selection Process

At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.


We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.


All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these. In addition, the visa entry requirements for Singapore are subject to certain requirements being met. This includes but is not limited to, mandatory diphtheria and measles vaccination requirements for children attending school in Singapore will need to be in place prior to arriving in Singapore in order for the criteria for a child Dependent Pass to be met and the visa granted. Further information on this will be shared at interview stage if applicable.


Please note, that only shortlisted candidates will be notified. 

Safeguarding Commitment

GESS is committed to our responsibilities for promoting and safeguarding the welfare of all children and young people. We actively recruit candidates who share our commitment to safeguarding and, therefore, apply robust and comprehensive recruitment and selection procedures. We expect all appointed staff to adhere to and ensure compliance with the relevant GESS Safeguarding Policy and Procedures. If the job holder identifies any instance that a child may be harmed or are at risk of harm (physically or emotionally) in any environment, they must report any concerns to the School’s Designated Safeguarding Lead or a member of the Safeguarding Team.


CPE registration number: S72SS0010G Registration period: 22 June, 2023 – 21 June, 2029