Entrepreneurship in the territories: is it the right time?
ICEM is now seeking to employ a Senior Finance based in Hanoi, Vietnam, on an open-ended contract. The ICEM Senior Finance Officer is responsible for the accounting and financial management of assigned projects. This role entails preparing and recording payment vouchers for project-related expenses, working collaboratively with the Project Coordinator and Project Manager in day-to-day project financial management, and consulting with the Finance Manager and Deputy Finance Manager for guidance and instructions.
Responsibilities
- Process day-to-day payments for all project expenditures in compliance with ICEM policy and procedures as well as donor rules and regulations.
- Review and verify the correctness of payment requests, including supporting documents in line with internal policies and procedures
- Prepare journal entries and accurately and appropriately record the financial transactions into the accounting system
- Maintain financial records in compliance with internal policies and procedures
- Perform preliminary review of various contracts (procurement, services, workshop contracts, etc.) with regards to the accuracy of figures, dates, delivery terms, payment terms and other information of the contracts to ensure compliance with guidelines and regulations
- Prepare monthly, quarter payment for Social Insurance, Taxes (PIT, VAT) and regular tax declaration, tax refunds, finalization and examination.
- Participate in procurement process: review Request for Quotations, evaluate quotations received, and prepare financial evaluations.
- Monitor and report on the financial income and expenditure of ICEM projects
- Prepare periodically financial reports to donors for further review by the Finance Manager
- Prepare cost estimate for missions, events, project budget forecasting and budget monitoring
- Provide support in preparation of budgets for proposals and grants
- Provide support in preparing project annual financial statements
- Assist the Finance Manager with the preparation and coordination of the audit process
- Liaison with the bank and government agencies on related issues
- Assist the Finance Manager in implementing and maintaining ICEM internal control system and procedures
- Undertake other duties as may be reasonably assigned by the Director Operations or Finance Manager
