Entrepreneurship in the territories: is it the right time?
JOB SUMMARY
We aim at supporting the community, especially young generation, by providing the working opportunities in the organization. Internship program with Orbis enables students and fresh graduate to work in a recognized international organization, learning from leaders while sharpen their expertise as well as interpersonal skills.
The Finance and Operations Intern will assist tasks for Finance and Operations Department and under the supervision of the Operations Assistant.
ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY
Support finance tasks (40%)
• Assist the Finance and Administrative Officer by performing initial checks of financial documents (e.g., invoices, receipts, expense reports) to verify calculation accuracy.
• Stamp “PAID” on approved financial documents as per organizational procedures.
• File physical financial documents systematically in designated folders.
• Scan financial documents, ensuring clarity and completeness, and save them in the correct folders using proper naming conventions.
Support Operation tasks (50%)
• Support providing efficient service in distribution of incoming mail and dispatch outgoing mail; make sure the mails are filed physically (if needed) and electronically
• Support small purchase of office equipment, stationeries and other supplies in alignment with Orbis procurement policy
• Provide administration support and logistic arrangement to project meeting, workshop, seminar as assigned by supervisor.
• Support operation team in travel arrangements for Orbis staffs, visitors, arranging ground transportation, hotel accommodation as required
• Update calendars and schedule meetings when required
• Support operation team in monitoring and reporting office facility issues (e.g., lighting, AC, printers, furniture) for timely repair and maintenance.
• Translate documents from English into Vietnamese and vice versa and taking minutes for meetings when required.
Other tasks (10%)
• Support in screening recruitment process and HR related tasks when required
• The Finance and Operations Intern may be asked to undertake other tasks as assigned by Finance and Operations team members.
