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Job Purpose
This role will provide strategic financial leadership and will ensure efficient financial management and operations within Oxfam Pilipinas and with the organisations we are in partnership with and accountable to.
Key Responsibilities
- Ensures that the appropriate, effective, and efficient financial and risk management policies, systems, controls and ways of working are in place, documented, understood, complied with, and regularly reviewed and improved.
- Proactively monitors and assesses the quality of existing financial controls and introduces new controls/measures, as appropriate, to minimize the risk of fraud, wastage, and leakage.
- Monitors the implementation and application of the financial controls and compliance with all organizational, legal and statutory reporting requirements, identifies solutions to problems and ensures that they are implemented in a timely, effective, and efficient manner.
- Responsible for planning, preparation, and execution of annual budgeting and financial monthly, quarterly, and year-end processes and ensuring that submission of annual budget and year-end returns are in line with corporate and regulatory requirements and standards.
- Manages the organization’s financial activities in line with Oxfam’s policies, donor obligations and procedures, and legal and statutory requirements.
- Develop financial analysis tools to assist in the management and monitoring of budgets, income, and expenses.
- Ensure proper cash flow and expenditure management and control and efficient grants management.
- Ensures adherence to donor financial requirements and procedures and timely reporting. Periodically reviews actual vs budget variances, analyzes trends, identifies areas of concern and risks, follows up and resolves all budget variance and financial issues with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts.
- Reviews and verifies monthly/quarterly account returns and balance sheet reconciliations; ensures appropriate course of action is followed to address significant/extraordinary movements in asset and liability accounts and adjust any outstanding balances.
- Promptly reviews and verifies donor financial reports ensuring that financial reports correspond to the narrative reports and reconcile with funding data.
- Reviews and verifies reconciliation of restricted contract balances and ensures that issues arising as a result are addressed and dealt with promptly.
- Reviews and verifies restricted income debtor balances and works proactively to clear income debtor’s balances when due.
- Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam, and all statutory requirements.
- Be actively involved in senior leadership and decision-making groups of the organization and relate with the Board of Trustees and other governance bodies as required.
- Set up efficient ways and contribute to business development and resource mobilization.
- Leads the review of donor contracts, ensuring that all details are complete and accurate and clearly reflects the interests of both parties.
- Manages the performance of outsourced day-to-day accounting services and the annual tax return filing and other requirements as required by law.
- Plans, prepares for, and engages statutory, external, and internal audits. Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective, and efficient manner, and reports progress on implementation of the recommendations periodically.
- Leads and is a Champion of Anti-Fraud and Corruption efforts.
- Ensures that the Delegation of Authority, bank mandates and list of account signatories are up to date.
- In relation to Partner Management, together with the program team and other colleagues and in cooperation with the finance team:
- Ensures that the financial aspects of partnership agreements are accurate and in accordance with the implementing guidelines of donors and Oxfam.
- Ensures provision of technical finance support/training to partner organizations in the implementation of joint projects.
- Ensures that partner organizations are aware of and adhere to Oxfam’s accepted financial management standards and practices; ensures that donor regulations and requirements are fully understood and implemented by partner organizations.
- Leads on the assessment of Finance function at partner organizations as part of the partner selection and due diligence process.
- Ensures periodic partner financial monitoring visits.
Other
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
- Contribute positively to other cross-functional teams as appointed
- In times of emergency and disasters, supports humanitarian surge capacity.
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