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Position Overview
The position is responsible for assisting the GEP Senior Program Manager in strengthening the program’s strategic partnership with National Government stakeholders to integrate the program components in the education system and increase program scale and sustainability. The Program Officer directly involves in program design and ensures the delivery of pilot projects or experimental programs or scale-up initiatives under the scope of GEP. The Program Officer facilitates the National Government’s engagement in GEP implementation at fields, implements scale up programs and provides technical inputs to the field staff and partners while implementing the GEP standard programs.
The incumbent will be based in Hanoi/ HCMC office with regular traveling to the project sites and will directly report to the GEP Senior Program Manager.
Roles & Responsibilities
Project Design, Training and Implementation
Design
- Collaborative work in the technical team to map out the realization of GEP strategic initiatives: strengthening life skills education in the General Education Curriculum, school mentoring and gender equality.
- Provide assistance to the GEP Senior Program Manager in developing staff and partners’ understanding of the project designs, transfer them to field practices.
- Provide assistance to the GEP Senior Program Manager in coordination with RM&E and GEP technical team to design surveys and research to identify opportunities for new projects supporting GEP scale and integration in the education system in key areas.
- Provides technical assistance to the GEP team and shares knowledge, experience and skills for developing manuals, training modules and documenting best practices.
- Involve actively in the process of revising and designing the training materials, modules which will be delivered to partners and the target groups.
- Work with consultant for translation, and develop materials (tools, handout…) as needed.
Training and Implementation
- In collaboration with GEP Technical team, work with GEP Field Managers & field project teams to plan and deliver the trainings courses as planned to field relevant partners and school teachers, to ensure its technical quality implemented effectively.
- Follows-up quality implementation of all related GEP programs & activities to make sure that the programs and scale up projects are implemented at fields in accordance with guidelines and the program/ project designs.
- Provide technical guidance to core teachers and school teachers on program implementation in line with program design.
- Help the GEP Senior Program Manager and Field Managers in charge of the area of assignment ensure overall program quality, including local adaptation of Room to Read’s worldwide program content, meets Room to Read’s GEP standards.
- Plan and facilitate quarterly technical meetings with core teachers, school managers, teachers, and relevant stakeholders to discuss and identify solutions to improve program implementation.
- Conduct regular site visits to schools to observe, monitor and support core teachers and teachers in implementation of program activities.
- Collaborate with field staff when having an analysis study to identify gaps for developing teachers’ skills in implementing activities.
Management & Coordination
- Managing and coordinating with partners at all levels, MOET, DOETs and schools to ensure the programs in either forms (pilot/experimental/scale up) technically effective implemented.
- Support GEP Senior Program Manager in administration, budgeting and expenditure management, monitoring and evaluation of programs and scale-up initiatives.
- Act as Room to Read representative/coordinator when working with governmental officers (DOETs, MOET) in the educational sector as required.
Planning, Monitoring, Reporting & Documentation
- Closely coordinate, set up working plan with Room to Read Field managers, program partners, monitoring the delivering activities at field, provide technical coach and feedbacks to partners to improve quality of the program activities.
- Have monthly workplan, monitoring schedule, regularly visiting the program sites for program implementation, technical assistance and monitoring the activities, report after the field visit.
- Provide recommendations on improving the program impact with particular focus on maximizing quality.
- Periodically collect and documentation of the program – related data, stories, information, photographs, best practices and case studies.
- Periodically technical report to manager as the programs are being implemented, quarterly and as needed.
Others
- Participate in regular trainings and meetings with Room to Read staff, as planned.
- Participate in regular review meetings and any other activities that may be required to be undertaken to fulfill the objectives of the organization.
- Work in collaboration with staff in GEP and other Departments.
External Coordination & Networking
- Represents Room to Read by attending and speaking at relevant forums and advocates for the importance of GEP work at the provincial level and national level.
- Liaises with other NGOs running similar programs to identify areas of knowledge sharing and possible collaboration.
- Perform other duties as assigned by direct supervisor.
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