Job Title: Program & Research Coordinator
Location: Ipoh
Type: Full-time
Reports to: Bamboo Social Forestry Manager & Bamboo Plantation Manager
Company Overview
SEAD is dedicated to building a regenerative economy through the sustainable use of bamboo. We lead innovative social forestry and agroforestry programs that focus on ecosystem restoration, community empowerment, and bamboo-based livelihoods. Our mission is to restore degraded landscapes while creating economic opportunities for local communities through sustainable bamboo management.
Position Overview
We are seeking a highly organized and detail-oriented Program & Research Coordinator to support our Bamboo Social Forestry Manager and Bamboo Plantation Manager. This role involves a blend of administrative support, project documentation, proposal management, research partner coordination, knowledge management, and monitoring & evaluation tasks. The ideal candidate will have strong organizational skills and a passion for sustainability, playing a key role in ensuring the successful implementation of our bamboo-centered projects.
Key Responsibilities
Administrative Support
- Assist the Bamboo Social Forestry Manager and Bamboo Plantation Manager with daily administrative tasks.
- Coordinate internal and external meetings, including scheduling, preparing agendas, and taking detailed minutes.
- Manage calendars, schedule appointments, and organize field visits and trips.
- Support general office administration, including filing, document management, and correspondence.
Documentation & Reporting
- Maintain and update records of project activities, including financial documentation, project reports, and correspondence.
- Prepare, organize, and submit timely reports for internal and external stakeholders.
- Assist in the development and maintenance of project documentation systems, ensuring all data is accurate and up to date.
Proposal Management
- Support the preparation and submission of funding proposals by conducting research, drafting, and editing proposal materials.
- Coordinate with team members to gather necessary data and ensure proposals meet funding and submission requirements.
- Track proposal timelines and deadlines, ensuring documents are submitted on time.
Research Coordination
- Act as the primary point of contact for research partners, ensuring seamless communication and collaboration.
- Assist in coordinating research activities and data collection related to bamboo forestry, social forestry, and agroforestry projects.
- Support knowledge sharing and collaboration between research partners and internal teams.
Project Monitoring & Evaluation
- Assist in tracking project progress and key performance indicators (KPIs) across bamboo social forestry and plantation initiatives.
- Support data collection for monitoring, evaluation, and impact assessments.
- Contribute to the preparation of project evaluations, impact reports, and lessons learned documentation.
Communication & Coordination
- Serve as a liaison between the bamboo social forestry and plantation teams, facilitating smooth communication and collaboration.
- Coordinate with external stakeholders, including community members, government bodies, and non-profit organizations.
- Assist in the organization of events, workshops, and training sessions related to bamboo projects and research initiatives.
Knowledge Management
- Develop and maintain a knowledge management system to capture, store, and disseminate information and lessons learned.
- Facilitate the sharing of knowledge across teams, ensuring that insights and data are easily accessible to all stakeholders.
- Collaborate with research partners to integrate research findings into the knowledge base and project planning.
Qualifications
- Bachelor’s degree in environmental studies, sustainable development, forestry, agriculture, project management, or a related field.
- 2+ years of experience in project coordination, administration, or related roles, preferably in environmental or sustainability sectors.
- Experience in knowledge management, research coordination, and data management is an asset.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
- Experience in proposal writing and reporting is highly desirable.
- Passion for sustainability, ecosystem restoration, and regenerative practices.
Personal Attributes
- Detail-oriented with strong organizational skills.
- Self-motivated and proactive, with the ability to work independently and as part of a team.
- Strong interpersonal skills, with the ability to work with diverse teams and external partners.
- Commitment to the company’s mission of building a regenerative economy through bamboo.
How to Apply:
Interested candidates should submit their resume, a cover letter explaining their interest in the position, and any relevant work samples to merysam.sead @ gmail.com by 25 Nov 2024 (please remove the spaces on the emai).
Please include “Program & Research Coordinator Application” in the subject line.
SEAD Build is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
