Description of the mission

Jobs are sourced directly from employers. No recruiter involved. Apply through the employer's link to make sure your application reaches the right people. → HR and Admin Assistant

Job Responsibilities & Duties

Administrative Support
Support day-to-day administrative operations under the guidance of the Administration Manager.
Assist in documentation workflows, including preparation, filing, scanning, and archiving of documents (physical and digital).
Maintain organized and up-to-date administrative records and filing systems.
Ensure proper handling, confidentiality, and secure storage of documents.
Support record-keeping and tracking of incoming and outgoing official correspondence.
Assist in preparing administrative reports and summaries as requested.
Public Relations & Government Affairs Support
Assist in preparing and compiling documents required for submission to government agencies and public institutions.
Draft routine official letters, requests, and applications based on templates and instructions.
Support the Administration Manager in scheduling meetings and preparing materials for official engagements.
Maintain logs of correspondence and submissions to authorities.
Follow up on submissions and requests as instructed.
Legal & Compliance Support
Assist in maintaining records of licenses, permits, registrations, and statutory certificates.
Track validity and expiry dates and notify the Administration Manager of upcoming renewals.
Prepare supporting documents for license and permit renewal processes.
Maintain organized compliance and legal documentation files.
Support coordination with external service providers or authorities as instructed.
Contracts, Agreements & MoUs Support
Assist in preparing, formatting, and organizing contracts, agreements, and MoUs.
Maintain a contract register and tracking system (expiry dates, amendments, signatures).
Ensure signed contracts and agreements are properly filed and archived.
Support the Administration Manager in compiling background documents for contract review.
Assist in tracking approvals and document versions.
Other Duties
Perform other related administrative as assigned by SGC Administrative Manager

Profile

Job Requirements

Qualifications:

Bachelor's Degree in Business Administration, Human Resources, Management, Law, or a related field is preferred

Work History:

Experience in administrative support or office coordination for 1 to 2 years as a minimum

Skills & Knowledge:General & Technical Skills

Experience working on HR functions (e.g. recruitment support, personnel files, attendance tracking, HR documentation) is an advantage.
Experience handling documentation, filing systems, or compliance records is preferred.
Basic understanding of administrative procedures and office operations.
Familiarity with document management, filing systems, and record-keeping.
Ability to draft simple official letters and administrative documents.
Good computer skills (MS Word, Excel, email, document scanning and filing).

Soft Skills

Strong organizational and time-management skills with attention to detail.
High level of confidentiality and integrity.
Strong coordination and communication skills.
Ability to follow procedures, instructions, and approval processes.
Willingness to learn administrative, HR, and compliance processes.

Smiling Gecko

Smiling Gecko Switzerland is a non-profit organization and strives to support, initiate and operate charity projects for families and village communities in South East Asia

Website
Unknown
Between 15 and 50 persons
Others

Smiling Gecko did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

Smiling Gecko

Smiling Gecko Switzerland is a non-profit organization and strives to support, initiate and operate charity projects for families and village communities in South East Asia

Website
Unknown
Between 15 and 50 persons
Others

Smiling Gecko did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

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