Entrepreneurship in the territories: is it the right time?
Duties and responsibilities
Under the supervision of the Management and Managing Director, the Finance Manager will undertake the following tasks:
- Establish and oversee an internal control system to track, analyze, and report on all aspects of SRP’s finances.
- Prepare and review monthly financial statements for management, including profit and loss statements, balance sheets, and cash flow statements.
- Develop policies and procedures to improve financial governance and performance.
- Forecast future financial performance scenarios and risks.
- Prepare and analyze budgets, year-to-date income versus expenditures, and monthly forecasts.
- Ensure compliance with statutory regulations and other financial laws and regulations.
Within this context, the Finance Manager will also fulfil the following tasks:
1. Financial management
- Review all accounting transactions to ensure proper coding and enter all transactions into SRP’s accounting software.
- Prepare finance reports accurately as per the need of Management and donors.
- Advise on revising and updating the Financial Rules and Regulations and other budget and financial management policies so the organization up to speed with changing contexts.
- Calculate the monthly foreign currency conversions that match the cashflow.
- Ensure availability of funds and oversee bank reconciliation statements for all funds in
- foreign and local currencies.
- Manage Membership invoices and receipts and periodically follow up for the receivables. Work closely with Capacity Development Manager and Assurance Manager to manage Training and Assurance program invoices.
- Technically supervise SRP Finance and Administration Officer in all finance operations.
2. Financial monitoring and reporting and budgeting
- Prepare monthly, quarterly, and annually financial report for Management review.
- To participate and present the Finance Report in the Quarterly Finance and Business Development Committee Meeting.
- Support Management for the presentation of financial results to Finance and Business Development Committee.
- Liaise closely with the team in planning the annual budget for programmatic activities of SRP.
- Cash/funds forecasts and development of organizational and donor budgets.
- Preparation, revision, and maintenance of Organisational Operating Budget and ensure the operating budget is managed and monitored effectively and efficiently within timely manner.
- Regular reporting of annual expenditure status, and otherwise as needed.
3. Audits
- Prepare for sound audit practices and facilitate any external or internal audits.
- Oversee the audits for SRP e.V and SRPS and project‐based audits.
- Support Management to provide responses to audit reports and timely implement the audit recommendations.
4. Contracts and grants management
- Supervise/ prepare financial reports for all SRP’s donors.
- Ensure that the organisational cash and donors fund forecasts are accurate by working with programmes to help them develop more accurate cash forecasts of their programme needs.
- Prepare and revise all grant budget proposals and make sure that all budget line items are allowable, allocable, and reasonable as per Donor requirements.
- Work closely with programme staff in preparing and/or revise grant budgets to support new proposals or realignments and ensure the submission is done in a timely manner and the adequate coverage of organizational and programmes operating costs.
- Prepare consultants' contracts and organize them efficiently.
