Entrepreneurship in the territories: is it the right time?
SRP is seeking a highly organized and proactive Office Manager to coordinate administrative activities and ensure the smooth running of our office operations. This role is key to fostering a productive and professional work environment, while supporting internal communications and maintaining administrative efficiency. The Office Manager will work closely with the Managing Director of SRPS, Executive Director, and Secretariat team. Discretion and confidentiality are essential to this role.
Roles and responsibilities
- Schedule and coordinate meetings and appointments within the office
- Organize and manage general office maintenance
- Lead coordination of Board meetings, including:
- Preparing meeting materials and presentations
- Drafting and recording minutes
- Managing logistics, invitations, registration tracking
- Experience in supporting governance-related processes, particularly in planning and executing General Assembly (GA) meetings, including:
- Organizing elections (e.g., Board or Committee members)
- Managing nomination and voting procedures
- Preparing and distributing meeting documentation (agenda, presentation, minutes)
- Coordinating with members, election committees, and stakeholders
- Preparing background materials and follow-up documents
- Maintain effective office systems, including data management and filing
- Provide general administrative support to the Secretariat Team
- Plan and coordinate in-house and off-site activities (e.g., project meetings, workshops, webinars and conferences)
- Arrange travel, visas, and accommodations for the Board Committee
- Screen phone calls, emails, and mail; handle correspondence on behalf of the Managing Director and Executive Director when needed
- Act as a liaison with members, partners, vendors, and internal teams
- Greet and support visitors professionally
- Oversee office condition and coordinate repairs or improvements
- Coordinate with the IT department regarding office equipment and tools
