Administrative Assistant - Vietnam

Syntegra Solar International AG

Long-term contract
Localisation Vietnam
No remote
No experience required
Posted on 07-01-2025

➔ Description of the mission

Key Responsibilities :

· Provide general administrative support to the Business Development (BD) team, helping to maintain smooth daily operations.

· Assist with organizing, formatting, and filing internal documents and reports.

· Coordinate scheduling, meeting arrangements, and calendar updates for team activities.

· Take and prepare Minutes of Meeting (MoM) for internal and external meetings, ensuring clarity and timely distribution.

· Help manage digital filing systems, including uploading and organizing documents in SharePoint.

· Track the status of outgoing documents and follow up as needed.

· Support the preparation of presentation materials and meeting agendas.

· Assist in processing administrative requests such as printing, scanning, and formatting reports or forms.

· Perform basic data entry and maintain internal databases related to clients, projects, or document logs.

· Collaborate with other team members to improve administrative systems and streamline documentation processes.

· Assist with booking flights, accommodations, and travel arrangements as requested by managers or team leads.

➔ Profile

Experience & Education:

A student currently pursuing a degree in Business Administration, Office Management, Environmental Studies, or a related field.

Skills & Abilities:

· Organized, responsible, and detail-oriented, with a proactive mindset.

· Strong communication skills and a professional attitude.

· Proficient in Microsoft Office (Word, Excel, PowerPoint).

· Familiarity with cloud-based storage systems (e.g., SharePoint, Google Drive) is a plus.

· Interested in gaining experience in a fast-paced, sustainability-focused work environment.

Benefits:

1. Opportunity to work on cutting-edge renewable energy projects across Southeast Asia.

2. Collaborative, innovative, and supportive team environment.

3. Career growth and technical development through diverse projects and client exposure.

4. Competitive salary and performance-based incentives.

Office introduction:

• Location: Our subsidiary office is located near 130 Trần Não, Phường An Khánh, Thủ Đức, Hồ Chí Minh, Vietnam.

• Working Hours: Monday to Friday, from 08:30 AM to 5:30 PM, including a one-hour lunch break.

• Work Arrangement: Candidates must be available to work at least 20 hours per week

Application process

To apply, please send your application to the email addresses below with the subject line: " Administrative Intern (Part-Time)". Kindly include the following:

• Your Curriculum Vitae (CV) detailing your relevant experience and qualifications.

• Any supporting documents that demonstrate your skills, such as certificates, reference letters, or a portfolio of past work (if applicable).

• Your availability, including the number of hours per week or per month, you would prefer to work.

Contact

  • Ms. Uyen Le, uyen.le @ syntegra-solar.com / Mr. Markus Klemmer, m.klemmer @ syntegra-solar.com

Syntegra Solar International AG

A specialized Consulting & Advisory Services and Solar Project Development firm recognized for its expertise and experience in Renewable Energies focused on Photovoltaic (PV) Technologies.

More information
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  • Between 15 and 50 persons
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