Entrepreneurship in the territories: is it the right time?
The Projects Assistant is co-responsible for ensuring smooth and efficient implementation of project activities and internal office operations.
The fun part of this role is that you’ll wear many hats: coordinating events, supporting audits, streamlining finance processes, and helping build an agile, effective team. Every day will bring variety, purpose, and meaningful collaboration.
You will be challenged by balancing multiple priorities in a fast-paced project environment with tight deadlines. But you will be supported by your team!
After your first year, your greatest success will be that you’ve helped streamline our financial and administrative processes, supported a seamless audit, and helped our projects exceed operational goals, even when things didn’t go as planned.
The Team
Our team consists of six colleagues in the Philippines Country Office supporting local partner civil society organizations in catalyzing systemic change to prevent and address child exploitation.
The team is managed by a Country Director, supported by the Finance and Administration Unit and Programme Unit.
We interact in an open, respectful, and inclusive way: sharing feedback, ideas, and lots of laughs. We stand strongly for our monthly team lunches (with great food and even better conversations!) and we’re proud of our shared mission to protect children’s rights. We support each other, teach each other, and celebrate each win.
Result areas and core activities
Your job is to support relevant administrative and logistical preparations in the Country Office, including in preparing routine but vital tasks such as processing invoices, payment requests, preparing relevant financial documents and assisting with document preparations during audits.
To do this you will:
- Support Project Coordinators in various logistical and administrative tasks during project implementation
- Assist in organizing meetings, workshops, trainings, and other project events.
- Assist the Finance and Administrative Officer in processing invoices and payment requests
- Support the preparation of financial documentation required for reporting and audit purposes.
- Help maintain proper filing systems for financial and administrative documents.
- Contribute to compliance with internal control procedures during audits and financial reviews.
