Role & responsibilities :
The Operations assistant will support directly the Managing director in the day to day operations of the organization. He/she will facilitate the administrative work such as reporting and official translations. He/she will support the preparation of annual seminars, internal meetings and external meetings with our stakeholders such as government, donors or partners.
Additionally to the admin tasks above, he/she will participate to field visit, on behalf of the director, and review the quality of the implementation activities directly with the beneficiaries and the project team.
- Expectations - Duties, ResponsibilitiesOperation – field support
- Assess the quality of the activities implementation (ex: new water kiosks)
- Verify the quality of the work according to the guidelines of the organization
- Participate to meeting with the local authorities
- Coordinate the different departments to ensure smooth implementation of the projects on the field
- Accompany the director to field trips and partner visits
- Follow-up the implementation of the communication plan towards our entrepreneurs
- Coordination / Preparation
- Prepare and organize meetings with the different department of the organization and with external stakeholder upon director request (venue, room, documents, tools)
- Participate to the preparation of the seminars (contents, ideas sharing, translation of documents...)
- Review supporting document such as PowerPoint, agenda or other tools prepared
- Participate to the preparation of 20years anniversary of the organization
- Coordinate the different department to ensure smooth communication and speed up the work processes
- Admin
- Prepare agenda and official letter towards the official authorities (meeting request, agenda, supporting letter…) in Khmer
- Translate official or internal document in English and Khmer (policy, guidebook, internal announcement…)
- Organize the logistic: Director trips, partners visits (hotel, car, bus, restaurant…)
- Other :
- Any others tasks assigned by the director
- Represent the organization in external event or meetings if needed
- Join and participate to operation committee and other meetings linked with operations
