Assistant Program Officer (APO) - Manila

Long-term contract
Localisation Manila, Philippines
No remote
1 yrs of exp.
Posted on 05-03-2024

The Asia Foundation

The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia.

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  • Between 250 and 2000 employees
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The APO, under the supervision of the Program Officer, the Senior Program Officer, and the Senior Legal Advisor, shall undertake the following duties and responsibilities:


  • Perform administrative, programmatic, and financial requirements of the project.
  • Assist in preparing and conducting project activities such as, but not limited to, project-related meetings and briefings, training, and consultations.
  • Assist in monitoring the status of implementation of the project activities and project-related communication and information dissemination plans

Internal within the team and the Foundation:

  • Assist in the preparation of contracts and sub-grants
  • Draft letters of invites, activity briefers, and activity reports
  • Coordinate closely with finance and grants staff of The Foundation for administrative matters and concerns related to the implementation of the FAIR Justice Project
  • Assist in tracking the flow of grants and proposals for the Law and Human Rights Team; monitor reporting due dates and follow up on delinquent reports
  • Establish a monitoring system for tracking deliverables of sub-grantees and consultants
  • Maintain a running tab of budget line items for each component in coordination with the program budget
  • Schedule meetings within the team and with project partners while maintaining the calendar for the FAIR Justice Project
  • Attend online and face-to-face meetings with partners and grantees as required by the Program Officers, draft meeting notes, and perform the necessary meeting documentation
  • Generate and manage online meeting rooms
  • Assist in the preparation of narrative reports and success stories for funding partners, as well as inputs to the Foundation’s annual report for the San Francisco office

In relation to external partners:

  • Liaise with project partners and other key stakeholders throughout project implementation
  • Coordinate with project partners in arranging seminars and conferences

Other Responsibilities

  • The APO shall perform other functions as may be required by the Program Officer, the Senior Program Officer, and the Senior Legal Advisor of the FAIR Justice Project as implemented by The Asia Foundation.


  • At least one year of relevant experience in project management.
  • Background in law or related fields, as well as familiarity with the Judiciary, is an advantage.


  • Bachelor’s degree
  • Background in law or legal studies is an advantage.

Other Requirements and Qualifications

  • Excellent verbal and written communication skills in both English and Filipino
  • Computer proficient in word processing, spreadsheets, and database management
  • Strong management skills and professional organizational abilities
  • With initiative, strong attention to detail, and the ability to multi-task
  • Excellent interpersonal skills
  • Able to take direction and work independently under general supervision
  • Knowledge of USAID, Australia-DFAT, or other international donor agency requirements and regulations is an advantage
  • Must comply with the organization’s Child Protection Policy, Code of Conduct, and Other Policies

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