Entrepreneurship in the territories: is it the right time?
About the Role
As the Project Support Officer, you will have two key areas of responsibility:
- Assisting our advisory team to manage projects in our internal systems and keep projects on budget
- Contributing to the delivery of projects, utilising your coordination, planning and organisational skills
Based in Singapore but supporting a decentralised team, you will work closely with our Advisor team and the Operations team. Our APAC team currently has staff in Singapore, Australia, and Indonesia. You will also occasionally work with staff in our London head office.
Key Responsibilities
Project Support (50%)
- Work closely with Project Managers to coordinate and manage projects and internal business processes.
- Conduct regular project planning & review meetings to ensure project plans are up to date, project budgets are well managed, and resources are allocated as required.
- Take necessary actions and escalate when required.
- Create reports as requested by senior management.
- Review individual staff resourcing and escalate if staff have too little or too much work assigned.
- Plan, track, and manage project costs, ensuring planned costs are forecast accurately and reflected correctly in project planning and finance systems.
- Provide project leads with project performance information when requested.
- Review/manage contract terms and dates and manage contract extensions/modifications as necessary.
Project Coordination (50%)
- Assist project teams with administrative tasks and project delivery or implementation tasks as needed.
- Schedule fieldwork/interviews for research activities.
- Coordinate project meetings or workshops as required.
- Take notes in meetings and follow up on actions.
- Assist project leads in coordinating external stakeholders in complex projects.
- Provide on-the-ground support for project events.
- Contribute to bid writing/proposal development.
