Entrepreneurship in the territories: is it the right time?
Position Overview
The Admin and Finance Officer is a key operational role supporting The Kap’s headquarters in Bangkok. The position is responsible for ensuring effective administrative operations, accurate financial management, and compliance with Thai legal and regulatory requirements.
The officer will manage day-to-day financial transactions, office administration, procurement, and logistical support for training and consultancy activities. This role requires strong attention to detail, good organizational skills, and the ability to work independently in a multicultural and fast-paced environment. The position contributes directly to the smooth functioning of The Kap’s regional operations across Myanmar and the Mekong region.
Key Responsibilities
A. Financial Management
- Maintain accurate and up-to-date financial records using accounting software (e.g. QuickBooks, Xero, or similar).
- Process daily financial transactions, including payments, receipts, payroll, and expense reimbursements.
- Prepare monthly financial reports, bank reconciliations, and cash flow statements for management review.
- Support budget preparation, monitoring, and variance analysis for projects and office operations.
- Ensure compliance with Thai tax regulations, including VAT, withholding tax, and social security contributions.
- Support annual audits and coordinate with external auditors as required.
- Manage petty cash and office bank accounts under the supervision of the Managing Director.
B. Administrative Support
- Manage day-to-day office operations, including procurement of supplies, equipment maintenance, and vendor coordination.
- Provide logistical support for training events, workshops, and meetings (e.g. venue booking, travel arrangements, catering).
- Maintain organized digital and physical filing systems for finance, administration, HR, and project documentation.
- Handle correspondence and communications in Thai and English, including phone calls and emails.
- Support visa processing, work permits, and other legal requirements for international staff and consultants.
- Coordinate administrative and financial matters with Myanmar and regional teams.
C. Human Resources Support
- Assist with recruitment processes, including job postings, interview scheduling, and contract preparation.
- Maintain personnel records and ensure compliance with Thai labor laws.
- Support staff onboarding, leave management, and benefits administration.
- Assist with internal meetings, note-taking, and internal communications.
D. Compliance & Risk Management
- Ensure office operations comply with Thai legal, regulatory, and donor requirements.
- Implement and maintain internal controls to safeguard organizational assets and prevent fraud.
- Support the development and regular updating of office policies and procedures.
- Identify and flag operational and financial risks in coordination with management.
E. Other Duties
- Perform additional tasks as assigned by the Supervisor.
