Entrepreneurship in the territories: is it the right time?
PURPOSE OF THE POSITION
The role provides comprehensive administrative, finance, HR, and operational support to ensure smooth operations of the Solidarity Center (SC) Thailand office. Key responsibilities include - managing day-to-day operations of the office, overseeing travel arrangements, supporting processing expenses/petty cash/clear advance payments, maintaining vendor relationships, overseeing mail and courier services/inventory, overseeing staff benefits and human resource record-keeping. This role may assist the management team in maintaining leases, preparing travel expense reports, compiling documents for visa/work permit/office registration, translation of documents etc. Overall, the position plays a critical part in ensuring operational efficiency, policy compliance, and smooth administrative functioning of the SC Thailand office.
ROLES AND RESPONSIBILITIES
Administrative Support & Office Management:
- Manage the country field office facilities, mail and courier services, record-keeping, inventory, and vendors and supplies.
- Ensure operations comply with Solidarity Center rules and regulations.
- Provide basic translations and interpretation.
- Supervise and manage the driver’s schedule.
Human Resources:
- Manage employee benefits, including health insurance, provident funds, and staff education and development/wellness fund.
- Maintain employee records, HRdocumentation, and all associated administrative processes.
- Assist in managing consultants, including drafting consultancy agreements and assignments.
- Coordinate with the HR Department in DC to ensure SC Thailand office compliance with employee policies and standards.
Travel & Procurement:
- Coordinate administrative and logistical support with other field offices for Asia regional events, including conferences, training, meetings (online), and other assigned events.
- Oversee travel planning, flight, accommodation and visa arrangements and travel authorizations.
Finance:
- Process majority of the office and activity related payments.
- Support monthly cash counts of petty cash boxes, prepare journal adjustments, and oversee petty cash disbursements and tracking.
- Assist in forecasting financial needs and expenditure for field office expenses.
- Assist the Finance unit in consolidating and reviewing timesheets with accuracy and timeliness.
Support to the management team:
- Assist with credit card reconciliations and expense reimbursements for the management team in close coordination with Finance.
- May assist in preparing monthly timesheets for the management team.
- May assist in compiling/preparing documentations for visa/re-entry/work permit.
- Other duties as assigned by managers within the SC Thailand office.
