Project Associate - Bangkok

Long-term contract
Localisation Bangkok, Thailand
No remote
From 5 to 10 yrs of exp.
Posted on 01-09-2025

United Nations Development Programme (UNDP)

UNDP works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress.

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  • Between 250 and 2000 employees
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Duties And Responsibilities

The Project Associate works under the overall guidance of the Head of the Programme for UNDP in Thailand and the direct supervision of the manager of the project or portfolio to which are they are assigned from the Project Associate Pool. In addition to their primary responsibilities, the Project Associate also serves as a Coordinator for the Project Associate Pool, providing coordination and support across all Project Associates in the office.

Actively support the project/portfolio team to ensure effective research, planning and implementation.

  • Compile and summarize research information and data for the formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
  • Provide comprehensive support in all aspects of project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Ensure quality of delivery by consultants, beneficiaries, and contracted companies; and communicate findings to the supervisor.
  • Ensure compliance of project business processeswith UNDP Project Operational Policies and Procedures (POPP) and UNDP Standard Operating Procedures (SOP). When necessary, provide guidance to project staff on business processes, administrative and other requirements and procedures.
  • Support mainstreaming gender equality in the project implementation, including in data collection and compilation. Prepare gender equality background materials for use in discussions, briefings, and correspondence.
  • Provide administrative and logistical support to ensure successful project delivery that includes organizing/coordinating project events and selecting appropriate venues, coordinating project procurement procedures, maintaining project records and files, recruiting project team members, and supporting contracting activities.

Ensures partnerships and resource mobilization.

  • Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, NGOs, tertiary institutions, partners, and other relevant stakeholders. Provide support in updating the database of the relevant public and development partners, and other stakeholders who are counterparts for the project.
  • Ensure regular communication and coordination with partners, project counterparts, stakeholders, and beneficiaries; and develop and maintain effective mechanisms for integrating and responding to their feedback and insight.
  • Support creation of high-quality information and visibility of the project activities among the stakeholders; and ensure careful selection of communication tools and tailoring the messages to take into account the overall socio-political and development context in host countries.
  • Undertake horizon scanning and explore opportunities for resource mobilization in consultation with direct supervisor.

Actively support to the effective monitoring, evaluation, and results reporting for the project/portfolio.

  • Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework to ensure effective information sharing, provision of feedback, and elaboration of high-quality progress reports.
  • Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
  • Assist in the organization of field and study visits, missions, workshops, roundtables, and conferences within the project.
  • Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks.
  • Regularly monitor expenditures and commitments against the project budget and relevant plans, and provide finance-related information to support project implementation. When necessary, recommend corrective actions and draft various correspondence concerning finance, operations, and budgetary issues.
  • Prepare and consolidate required project reports on a timely basis and in line with monitoring and reporting guidelines and donor requirements.

Ensures Coordination and Communication

  • Serve as the main advisor for Project Associates, offering guidance on best practices, project protocols, and issue resolution.
  • Analyze project workflows to identify bottlenecks and delays impacting project progress.
  • Collaborate with team members to develop solutions that keep projects on track and within scope.
  • Facilitate regular meetings with Project Associates to discuss updates, share learnings, and address ongoing issues.

Facilitate knowledge building and knowledge sharing in in the Country Office.

  • Organize and deliver knowledge sharing sessions to build skills in project management tools, processes, and organizational standards.
  • Compile lessons learned and best practices.
  • Provide contributions to knowledge networks, communities of practice and digital knowledge platforms.
Profile

Competencies

Core Competencies

  • Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-functional & Technical competencies

Business Management

  • Customer Satisfaction/Client Management - Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs; Provide inputs to the development of customer service strategy; Ability to anticipate client's upcoming needs and concerns.
  • Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
  • Risk Management - Ability to identify and organize action around mitigating and proactively managing risks
  • Results-based Management - Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Business Development

  • Knowledge Generation - Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Procurement

  • Contract Management - Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Finance

  • Budget Management - Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Education

Required Skills and Experience

  • Secondary education is required or
  • A university degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field will be given due consideration.

Experience

  • Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative/management and /or project management experience is required at the national and/or international level.
  • Experience in thematic area is desirable.
  • Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP.
  • Experience working on development issues at national and international level is desired.
  • Proven ability to produce meeting reports identifying key actions, edit documents and consolidate narratives for a drafted project report is an asset.
  • Experience working with international organizations is preferable.
  • Proven teambuilding skills, with the ability to inspire collaboration, inclusivity, and shared purpose within diverse teams.

Required Languages

  • Fluency in English and Thai is required.

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