Entrepreneurship in the territories: is it the right time?
Duties And Responsibilities
The Project Associate works under the overall guidance of the Head of the Programme for UNDP in Thailand and the direct supervision of the manager of the project or portfolio to which are they are assigned from the Project Associate Pool. In addition to their primary responsibilities, the Project Associate also serves as a Coordinator for the Project Associate Pool, providing coordination and support across all Project Associates in the office.
Actively support the project/portfolio team to ensure effective research, planning and implementation.
- Compile and summarize research information and data for the formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
- Provide comprehensive support in all aspects of project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Ensure quality of delivery by consultants, beneficiaries, and contracted companies; and communicate findings to the supervisor.
- Ensure compliance of project business processeswith UNDP Project Operational Policies and Procedures (POPP) and UNDP Standard Operating Procedures (SOP). When necessary, provide guidance to project staff on business processes, administrative and other requirements and procedures.
- Support mainstreaming gender equality in the project implementation, including in data collection and compilation. Prepare gender equality background materials for use in discussions, briefings, and correspondence.
- Provide administrative and logistical support to ensure successful project delivery that includes organizing/coordinating project events and selecting appropriate venues, coordinating project procurement procedures, maintaining project records and files, recruiting project team members, and supporting contracting activities.
Ensures partnerships and resource mobilization.
- Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, NGOs, tertiary institutions, partners, and other relevant stakeholders. Provide support in updating the database of the relevant public and development partners, and other stakeholders who are counterparts for the project.
- Ensure regular communication and coordination with partners, project counterparts, stakeholders, and beneficiaries; and develop and maintain effective mechanisms for integrating and responding to their feedback and insight.
- Support creation of high-quality information and visibility of the project activities among the stakeholders; and ensure careful selection of communication tools and tailoring the messages to take into account the overall socio-political and development context in host countries.
- Undertake horizon scanning and explore opportunities for resource mobilization in consultation with direct supervisor.
Actively support to the effective monitoring, evaluation, and results reporting for the project/portfolio.
- Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework to ensure effective information sharing, provision of feedback, and elaboration of high-quality progress reports.
- Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
- Assist in the organization of field and study visits, missions, workshops, roundtables, and conferences within the project.
- Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks.
- Regularly monitor expenditures and commitments against the project budget and relevant plans, and provide finance-related information to support project implementation. When necessary, recommend corrective actions and draft various correspondence concerning finance, operations, and budgetary issues.
- Prepare and consolidate required project reports on a timely basis and in line with monitoring and reporting guidelines and donor requirements.
Ensures Coordination and Communication
- Serve as the main advisor for Project Associates, offering guidance on best practices, project protocols, and issue resolution.
- Analyze project workflows to identify bottlenecks and delays impacting project progress.
- Collaborate with team members to develop solutions that keep projects on track and within scope.
- Facilitate regular meetings with Project Associates to discuss updates, share learnings, and address ongoing issues.
Facilitate knowledge building and knowledge sharing in in the Country Office.
- Organize and deliver knowledge sharing sessions to build skills in project management tools, processes, and organizational standards.
- Compile lessons learned and best practices.
- Provide contributions to knowledge networks, communities of practice and digital knowledge platforms.
