Description of the mission

PURPOSE OF POSITION

The Resource Acquisition Officer provides administrative, coordination, and operational support to WVFT’s resource acquisition function under the Program Acquisition and Management (PAM) Directorate.

Reporting to the Resource Development Advisor, the role supports the smooth and timely functioning of resource acquisition processes across Integrated Program Frameworks (Education, Child Protection, Environment, Health). It focuses on coordination, documentation, scheduling, information management, and cross-team communication related to donor engagement, proposal development, and acquisition workflows.

The position plays a key role in ensuring that meetings are well-organized, information is tracked, documentation is complete, and teams are aligned — enabling specialist and advisor roles to focus on strategy, partnerships, and technical quality.

MAJOR RESPONSIBILITIES

Acquisition Coordination and Administrative Support 30%

Provide administrative and coordination support for resource acquisition activities, including scheduling meetings, preparing agendas, taking minutes, and following up on agreed actions. Support coordination of acquisition planning meetings and proposal review sessions.

Proposal and Pipeline Support 25%

Support proposal development processes by coordinating inputs, maintaining timelines, and tracking submission requirements. Maintain proposal and donor pipeline trackers under the guidance of the Resource Development Advisor.

Cross-Team and Internal Coordination 20%

Coordinate with Program Managers, Resource Acquisition Specialists, PQI, Finance, Branding & Communications, and Support Services to ensure timely flow of information and documentation for acquisition and donor engagement activities.

Documentation, Filing, and Information Management 15%

Maintain organized digital filing systems for proposals, donor communications, meeting records, and agreements. Ensure documents are stored in line with WVFT standards and accessible to relevant staff.

External Engagement and Meeting Logistics Support 10%

Support preparation of external meetings with donors and partners, including meeting logistics, invitations, briefing packs, and follow-up documentation. Assist with drafting routine correspondence and tracking external engagement actions.

Profile

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor’s degree in Business Administration, Development Studies, Social Sciences, or related field.
Minimum 3–5 years of experience in administrative, coordination, or project support roles.
Experience supporting proposal development, donor coordination, or fundraising processes is an advantage.
Demonstrated ability to manage multiple tasks and deadlines in a fast-paced environment.
Strong organizational, coordination, and time management skills.
Good written and verbal communication skills in Thai and English.
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
Ability to maintain accurate records and manage trackers and databases.
Strong interpersonal skills and ability to work across teams.
High attention to detail and ability to handle information confidentially.
Fluency in Thai and good working proficiency in English (written and spoken).
Based in Bangkok
Occasional domestic travel (≤15%) for donor meetings or program visits
Hybrid work arrangement

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World Vision

World Vision is the largest child-focused private charity in the world. Every 60 seconds... a family gets water... a hungry child is fed... a family receives the tools to overcome poverty.

Website
Unknown
Between 50 and 250 employees
Others

World Vision did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

World Vision

World Vision is the largest child-focused private charity in the world. Every 60 seconds... a family gets water... a hungry child is fed... a family receives the tools to overcome poverty.

Website
Unknown
Between 50 and 250 employees
Others

World Vision did not yet communicate its impact measurement.

This structure did not communicate to us the labels or certifications that it was able to obtain.

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