Personal Assistant - Petaling Jaya

Long-term contract
Localisation Petaling Jaya, Malaysia
No remote
5 yrs of exp.
Posted on 05-30-2024

WWF-Malaysia

Working to promote harmony between human beings and nature for four decades, the organisation to date runs projects covering a diverse range of environmental protection and nature conservation work

More information
  • Website
  • Unknown
  • Between 50 and 250 employees
  • Others
Impact study
WWF-Malaysia did not yet communicate its impact measurement.
Labels and certifications
This structure did not communicate to us the labels or certifications that it was able to obtain.
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Purpose of Job

The main responsibility is to provide secretarial and general administrative support to the directors to ensure smooth running of its office.

In line with the above, the incumbent is required to carry out the major activities stated below keeping in mind the Key Outputs.

The incumbent is expected to be guided and contribute towards the achievement of WWF-Malaysia Strategy 2021-2030 and Global Programme Framework (or their revised forms) directly and indirectly.

Key Outputs

  • Efficient & effective in providing secretarial and administrative support
  • All incoming or outgoing internal and external documentation for the department handled in an appropriate and professional manner.
  • A proper and coherent filing system in place for all documentation of the department with proper security for all private and confidential documents.
  • Official courtesy accorded at the highest level at all times for all internal & external calls and visitors department.
  • Efficient scheduling of appointments/meetings and other meetings as required.
  • Efficiently schedule meetings including proficient & coherent taking of and producing of minutes of meeting
  • To monitor and assess Monthly Financial Statement.
  • Timely compilation/collation of Reports to Board of Trustees (via CEO’s office).
  • To periodically maintain and update departmental Organization Chart.
Profile

Specifications:

  • Private Secretary Certificate/Diploma in Secretarial Science or its equivalent.
  • Minimum working experience of five (5) years, preferably with previous experience as a secretary or personal assistant.
  • Able to work with minimal supervision and is a resourceful individual.
  • Excellent communication skills in English and Bahasa Malaysia, both oral and written.
  • Must be computer literate especially in MS Word, MS Excel, MS Access and MS Power Point. Must have skills in handling people and be able to work as a team.
  • A matured individual with a calm temperament and willing to be trained.
  • Good interpersonal skills, innovative thinking, versatile ability to work in a team and work independently.
  • A general understanding and appreciation of the nature of business and how WWF-Malaysia operates and its philosophy.
  • Identifies and aligns with the core values of the WWF organization: Courage, Integrity, Respect & Collaboration.

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