Entrepreneurship in the territories: is it the right time?
Reporting to the Program Director, the Grants Coordinator will have the following primary responsibilities:
Grant Application Process & Reporting
- Maintain and regularly review the grantee application process, including the reporting template, grantmaking guidelines, and grantee guidance, in collaboration with Program Managers and with a focus on streamlining processes and reducing bureaucracy for grantees.
- Establish and maintain open communication with grantees by sending timely reminders, providing prompt responses to inquiries, and ensuring clarity on reporting requirements and deadlines.
Grants Decision-Making Process
- Coordinate the grant decision-making process by integrating input from the Program Team, Grants Committee, and Executive Director to ensure cohesive and informed decisions.
- Support cross-functional integration across the Operations, Outreach, and Program teams to ensure a smooth grantmaking process.
- Maintain the grant application process, calendar, and reminders according to guidelines to keep stakeholders engaged and informed.
- Utilize existing tools to finalize documents required for the decision-making process.
- Communicate the status of grant applications to decision-making stakeholders.
- Respond to inquiries from Program Managers and other stakeholders regarding the decision-making process.
Grantmaking Tools, Processes and Systems
- Provide feedback to ensure tools, processes, and systems developed by the Operations Team meet the needs of the Program Team.
- Ensure the proper use of grant tools, processes, and systems by the Program Team and other stakeholders.
- Keep grants tools and systems up to date and ensure relevant team members have accurate information.
Strategic Collaboration and Operational Liaison
- Oversee the entire grantmaking process (from outreach to evaluation and possible renewal) to ensure templates, timelines, processes, and systems are in alignment with organizational principles and values.
- Serve as the primary contact with the fiscal sponsor, Rockefeller Philanthropy Associates, to monitor and address issues related to due diligence, approved grants, closed grants, and payments processed.
Processing of Approved Grants
- Transition approved grants from internal decision-making tools to FLUXX.
- Track the progress of approved grants, particularly in the due diligence and payment stages.
- Troubleshoot issues during grant processing.
- Keep program managers and other relevant stakeholders informed of the status of the grants being processed.
- Communicate with grantees to request data and resolve due diligence and payment issues.
Information Management and Storage
- Oversee the overall administration and storage of grant-related information and reporting.
- Keep grant status information current and accessible to relevant stakeholders.
- Ensure consistency and integration of grant information across all organizational tools and systems.
- Produce reports and data analysis on the technical and administrative aspects of the grantmaking processes as requested
