Entrepreneurship in the territories: is it the right time?
Duties and Responsibilities
1. Manage and undertake Finance-related activities, in line with Philippine Law, policies and procedures and international best practice:
Treasury and Control
- Oversee petty cash and monitor bank accounts (including reconciliations)
- Prepare fund transfer request, based on Finance Manager’s instruction and approval
- Reconcile bank statements and gather the complete and up-to-date banking records such as but not limited to bank statements issued by the bank, passbooks, validated payment transmittals, debit memos, credit memos, inward remittances and documents related to manager’s cheque issuance
- Perform petty cash count, together with petty cash custodian, and report variances for proper disposition
General Accounting
- Process and record transactions using Quickbooks
- Check all liquidation reports of staff and partners for completeness of supporting documents. Prepare findings and communicate with the staff and partner. Resolve any liquidation issues within the month or in a reasonable timeframe. Record liquidation journal entry on a timely basis to keep budget line balances updated and help the budget holder plan and make decisions for project implementation.
- Check liquidation fund codes and budget lines from fund holder
- Inform the staff to return liquidation refund and obtain Official Acknowledgement Receipts (OAR) as reference for the settlement. Indicate OAR number in the liquidation report
- Check and process day-to-day requests and prepare journal vouchers
- Submit timely and accurate monthly accounts spread sheet to Finance Manager for validation and checking
- Assist in the monthly closing activities
- Assist in timely and accurate project financial reporting to donor agencies
- Assist in statutory and/or project audit inquiries including preparation and submission of the required schedules, reports and its supporting documents
- Perform bank transactions and liaise with bank and other government agencies as needed
2. Statutory Compliance
- Provide support for any internal or external audits – including provision of supporting documentation
- Provide schedules for government statutory remittances
- Ensure tax payments and other statutory obligations such as premium payments to Social Security System (SSS), Philippine Health Insurance Corporation (PHIC) and Home Development Mutual Fund (HDMF) are administered in accordance with Philippine Law
3. Other accounting activities
- Monitor partner’s advance, reconcile with the account ledger
- Provide financial management training to staff and partners
- Attend staff/department meetings
4. Other Duties and Responsibilities
- Foster a positive atmosphere conducive to team working, information exchange and mutual support within the team to help identify synergies and coordination
- Contribute to organisational development processes and participate in working groups, as designated
- Encourage the sharing of information across programmes to support organizational learning
- Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects
- When delegated, represent CCAA and participate in conferences and seminars
- Any other tasks as reasonably required by the Finance Manager
- Perform other job-related duties as assigned by the Finance Manager and/or and Senior Management Team to ensure the success of the organization
