Entrepreneurship in the territories: is it the right time?
Summary of the Position
The Finance and Administration Assistant will play a critical role in supporting operational efficiency and compliance across finance, administration, and HR functions. The role will provide comprehensive financial and administrative support to ensure smooth functioning of Secretariat operations, compliance with donor requirements, and effective coordination between senior officers and the wider team.
Scope of Work
The Finance and Administration Assistant will support financial transactions, maintain accurate records, assist in HR, procurement, safeguarding processes, and coordinate administrative and logistical tasks. The role will support adherence to DFAT and organisational policies.
Key Responsibilities
- Finance Support:
- Assist in processing payment requests, fund transfers, fund requests, and bank reconciliations.
- Conduct initial review, track submission and filing of partner/sub-contractor reports
- Organise and maintain accurate financial records/supporting documents.
- input data into accounting systems.
- Assist in audit preparation.
- Procurement, Administration & Logistics:
- Coordinate travel arrangements, procurement processes, and office supplies.
- Organise events/meetings/workshops and maintain filing systems.
- Assist in maintaining the platform asset register.
- Perform other related duties as may be assigned to support team objectives and organisational needs.
- HR & Safeguarding Support:
- Assist with recruitment process, onboarding, and safeguarding training.
- Assist in HR administration, timesheet, leave, and health insurance.
- Compliance:
- Assist in ensuring adherence to DFAT and organizational compliance requirements.
