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SUMMARY:
The Program Officer is responsible for the effective implementation, coordination, monitoring, and reporting of community-based development programs within assigned project areas. The role works closely with communities, government stakeholders, schools, and partner organizations to ensure program objectives are achieved, project activities are implemented according to approved plans and budgets, and sustainable community ownership is promoted. The Program Officer contributes to project planning, monitoring and evaluation, safeguarding, partnership development, and organizational learning while ensuring compliance with organizational policies and donor requirements.
ESSENTIAL JOB FUNCTIONS:
PROJECT MANAGEMENT AND IMPLEMENTATION
1. Implement project activities based on the approved Project Plan and corresponding budget in the area assigned.
2. Ensures integration of activities in the project site.
3. Recommends possible future direction of project before the end of the project life.
4. Support annual work planning, budgeting, and implementation planning processes.
5. Ensure project activities are implemented in accordance with approved project plans, budgets, donor requirements, and organizational standards.
6. Track progress against project indicators and implementation targets.
7. Identify implementation challenges and recommend corrective actions.
8. Support project assessments, baseline studies, evaluations, and learning initiatives.
9. Integrate safeguarding, gender, disability inclusion, and community participation principles into all project activities.
COORDINATION & LINKAGE
1. Coordinates with LGU officials & other key stakeholders to ensure attainment of the expected outputs.
2. Maintains good and productive relationships with all partners involved (LGU, community, parents, children, etc.).
3. Orients barangay stakeholders on the FTCP directions and project goals and objectives and level-off partnership agreements stipulated in the project.
4. Develops or trains leaders and second liners to sustain the community organization, projects, and activities.
5. Provides support and shares technical expertise on Children and Youth activities in the partner communities.
6. Links with other NGOs and base/interest groups that are directly operating in the same area for possible collaboration and partnership.
7. Promotes and represents FEED in linking functions with other organizations or agencies and actively participates in other activities that benefit the development of the project or organization.
8. Implements or coordinates with other staff on activities or new projects that will be facilitated in the community.
9. Facilitates community exposures from other groups to showcase FEED best practices.
10. Represent Feed the Children in local coordination forums, technical working groups, and stakeholder meetings.
11. Facilitate collaboration between community structures, schools, local government, and other development partners.
12. Support advocacy and awareness initiatives that promote child well-being and community development.
13. Build the capacity of community leaders, volunteers, and local structures to sustain project outcomes.
MONITORING & EVALUATION
1. Conducts regular and timely monitoring of implemented activities.
2. Provides and submits timely written, accurate reports and /or feedback to Immediate Supervisor
3. Monitors budget performance in conjunction with the implementation plan.
4. Collect, verify, and report accurate project data in accordance with organizational MEAL requirements.
5. Support beneficiary feedback and accountability mechanisms.
6. Monitor progress against indicators and document lessons learned, success stories, and best practices.
7. Participate in baseline, midline, endline, and evaluation activities as required.
8. Ensure data quality, accuracy, confidentiality, and timely reporting.
DOCUMENTATION
1. Maintains and updates efficient data banking, filing and documentation on activities, info needs, TNAs, etc. of the partner community or PO.
2. Ensure proper documentation including photos of all significant activities of the community
.3. Prepare monthly, quarterly, and activity reports in a timely manner.
4. Maintain accurate project files, beneficiary records, and supporting documentation.
5. Document success stories, case studies, lessons learned, and best practices.
6. Ensure all project documentation is audit-ready and compliant with organizational standards.
PROJECT/ACTIVITY ADMINISTRATION
1. Maintains a personal daily activity report (DAR) to be verified by the Immediate Supervisor.
2. Assumes finance-related tasks and transactions necessary for project implementation such as cash advances and liquidations.
3. Ensures that administrative and financial policies and procedures are observed in all projects related transactions
SAFEGUARDING AND CHILD PROTECTION
1. Promote and uphold Feed the Children's safeguarding policies and procedures.
2. Ensure the safety, dignity, and well-being of children and vulnerable adults in all project activities.
3. Report safeguarding concerns immediately in accordance with established procedures.
4. Participate in safeguarding training and awareness activities.
5. Conduct activities in a manner that minimizes risks to program participants.
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