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About Ubuild
Ubuild is the flagship training brand of IECD Social Enterprise Co., Ltd., specializing in practical training and consulting services. Ubuild was established to leverage the achievements of IECD’s Micro and Small Enterprises (MSE) support project, with a mission to foster a sustainable and inclusive economy.
Since 2013, the project has provided management solutions to entrepreneurs seeking to structure their businesses and improve income stability. Through these programs, entrepreneurs acquire essential skills such as cashbook management, price optimization, savings strategies, and customer relationship development. Following the training, instructors conduct on-site visits to ensure the tools and skills are effectively adapted to each beneficiary’s specific professional context.
The project is seeking a motivated Project Assistant – 06 Months Project-Base Contract, based in Ho Chi Minh City to support our training programs, partnership management and event activities.
KEY RESPONSIBILITIES
The Project Assistant will be responsible for the implementation of project activities in close coordination with the Project Manager.
1. Project & Training Coordination
- Project Assisting: Assist Project Manager in coordinating and implementing projects to ensure they are delivered on time and align with IECD/Ubuild goals.
- Training Supporting:
- Coordinate with trainers for agenda shaping of training activities, workshops, conferences, and networking events.
- Provide end-to-end logistical support for project staff and trainers, including travel arrangements and meeting coordination.
- Post-Training Engagement:
- Support trainers in conducting follow-up visits to the beneficiaries (online or offline).
- Engage Alumni for workshops, events to create long term impact.
- Beneficiary Management: Support trainers in recruiting process for the project’s beneficiaries and manage their successful integration into the program.
- Stakeholder Engagement: Maintain effective communication with external partners: local government, local social enterprises, business associations, to ensure a smooth flow of information.
2. Administrative and Finance Support
- Record Keeping: Coordinate with trainers in maintaining organized records of all project personnel, trainer contracts, and participant documentation (photos, recordings, signatures, and records) to ensure donor compliance.
- Cost-Effective Sourcing: Source and secure appropriate, cost-effective suppliers for training venues, local travel, and materials to maximize the project budget.
- Financial Administration: Assist the Project Manager with financial tasks, such as tracking expenditures against the budget and preparing payment requests.
- Communication Content:
- Provide field-based inputs for success stories, social media content, and marketing materials.
- Ensure that the project’s communication tools are up to date (presentation, brochure, flyer, facebook page, etc.),
- Collaborate closely with the Communication Manager to establish a clear communication plan to promote the programs effectively.
3. Monitoring, Evaluation, and Reporting
- Data Entry & Integrity: Coordinate with trainers to ensure the timely and accurate update of project data on Salesforce (including beneficiary information, KPIs, and M&E plans).
- Data Collection: Regularly collect feedback from entrepreneurs and project stakeholders to measure progress against project targets.
- Progress Reporting: Provide primary data and training-related inputs to the Project Manager for quarterly reviews, donor updates, and formal reports.
- Indicators Tracking: Track, collect and update specific project indicators (e.g., training attendance, skill improvement, and post-training business growth) to ensure quality standards are met.
- Budget Monitoring: Assist the Project Manager in monitoring expenditures and providing inputs for quarterly financial reviews.
- Operational Review: Contribute to the quarterly review of operational and project work and execute follow-up actions as assigned by the Project Manager.
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