Position overview:
The Finance and Administration Officer will be responsible for managing financial operations, ensuring compliance with internal policies and donor requirements, and providing administrative support to ensure efficient office and project operations.
Key responsibilities:
1. Finance
- Maintain accurate and up-to-date financial records in compliance with Vietnamese regulations and organizational policies.
- Process payments, including staff salaries, consultants, and vendors.
- Prepare monthly financial reports and cash flow forecasts.
- Support budget preparation, monitoring, and revisions.
- Ensure compliance with donor requirements (e.g., budgeting, eligible costs, documentation).
- Manage bank transactions and cash management.
- Manage of regular/irregular expenses.
- Prepare supporting documents for audits and financial reviews.
- Handle tax-related procedures social insurance procedures.
- Accounting-related tasks for branches other than the above.
2. Administration
- Support organization of meetings, workshops, and field missions.
- Maintain administrative records and filing systems.
- Coordinate contracts for consultants, vendors, and service providers.
- Ensure compliance with internal policies and local regulations.
- Support administrative procedures for expats.
- Maintain procurement and contract records.
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