Job purpose: Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for the Support Services team. The intern will work under the line management of the Senior Administrative Officer, in close collaboration with other members of the Support Services team. He/she is expected to gain general knowledge and use common sense and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.
Key Responsibilities:
Administration and HR support
- Provide general administrative support, including filing, sending, and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts, etc.
- Provide assistance to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
- Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
- Assist in some paperwork, such as preparing job advertisement follow Oxfam template; logistics for recruitment/ training/ workshops/meetings and field trips;
- Draft intern/consultant contracts;
- Assist in recording leave for staff, calculate internship allowance;
- Assist with internal logistics and reporting process;
- Assist to maintain record of the use of Oxfam Vietnam assets.
Finance support
- Provide assistance to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
- Assist in collecting data and preparing donor report if required;
- Support the organization and implementation of the business support team’s activities include but not limit in Finance, HR, IT, and Admin works;
- Travel to the field if required;
- Perform other tasks as requested.
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