Entrepreneurship in the territories: is it the right time?
Duties And Responsibilities
This position supervises a project assistant and reports to an Environmental Programme Specialist for daily operations and a Programme Analyst for quality assurance for the project implementation. For the project implementation, the position works closely with the Project Management Unit, and the National Project Manager (NPM) of the Ministry of Environment (MoE) and other relevant ministries and partners for the planning, implementation, monitoring, and evaluation of project activities.
Responsibilities
The Project Management Specialist will be managing different initiative(s) related to a circular economy and other relevant projects. In this role, the Project Management Specialist will be responsible for project management ensuring quality and results by:
- Overseeing and managing projects and the project team on a day-to-day basis;
- Managing relationships, strategic partnerships, policy, advocacy, and resource mobilization efforts;
- Overseeing result-based monitoring and reporting activities of the project;
- Facilitating knowledge management and sharing; and
- Providing contributions to the process of programming and pipeline formulation of projects related to circular economy.
Ensure day-to-day oversight and management of projects and projects teams.
- Lead strategic planning, performance monitoring, and major project decisions.
- Manage project staff, consultants and/or contractors.
- Lead and coordinate the development and implementation of annual project work plans, delivery targets and guide the teams to achieve the targets.
- Provide guidance to and lead the coordination with different partners, especially the implementing partners, responsible parties, and other grantees, to ensure that their work plans are implemented and that results are achieved.
- Set direction for the teams including roles and responsibilities, accountability, and reporting ensuring that the work of the teams is conducted in accordance with UNDP’s relevant business processes and that high–quality outputs are delivered on time.
- Manage and monitor the progress of the projects in accordance with the agreed results framework and performance indicators and take corrective action as appropriate.
- Ensure accountability for, and efficient use of project funds.
- Ensure the integrity of the financial system and oversee the administrative, financial, and budgetary aspects of the projects.
- Undertake performance management of project and supervisees including establishment of annual results, on-going feedback, and mid-term and final evaluations in line with UNDP Rules and Regulations;
- Prepare Project Board meetings and ensure that recommendations made by the Project Board are addressed.
Managing relationships, strategic partnerships, policy, advocacy, and resource mobilization efforts:
- Provide policy and strategic advice to UNDP to strengthen and scale up the partnership with the key RGC counterparts and foster/enhance collaboration with other relevant Government bodies by building synergies and complementarities with Government counterparts and national partners.
- Contribute to seeking and identifying additional partnership and funding opportunities, and prepare concept notes, funding proposals, donor briefings and presentations in support of resource mobilization to advance UNDP’s and the project goals;
- Mobilize, foster, and strengthen strategic partnerships with private sectors, private foundations, and other relevant multilateral and bilateral organizations to advance and support the projects’ objectives.
- Establish strong ties to and with national programmes, and relevant sectoral strategies, priorities, and plans.
- Maintain relationships between the project and the donors and present a clear analysis of how their financial support has contributed to the results they requested and promote the institutional development efforts to new donors.
Overseeing Result-based Project Monitoring And Reporting Activities
- Ensure proper execution of financial and procurement actions of all project activities;
- Set direction for results-based project monitoring and evaluation priorities in accordance with UNDP rules and regulations;
- Guide development of overall monitoring and evaluation systems for the project and put mechanisms in place for proper and timely reporting;
- Lead quarterly review meetings and annual project reviews by monitoring the progress of project implementation, assessing results and identifying areas of weaknesses to ensure the project achieves the planned results in accordance with relevant plans;
- Monitor and manage any strategic risks/issues facing the project; submit new risks/issues to the Board for consideration and decision on possible actions if required; update the status of these risks/issues by maintaining the Project Risks/Issues Log;
- Evaluate all key project deliverables, as well as final product to ensure traceability of requirements, high quality and client acceptance.
Facilitating Knowledge Management And Sharing
- Ensure regular assessment of strategic, implementation, action plans identifying areas of emphasis to guide project improvements and future plans;
- Use sound judgment in all project communication and ensure that project communication meets needs of different audiences (government, private sector and so forth)
- Manage stakeholder expectations and participate in communication activities to inform stakeholders of progress and issues;
- Establish and maintain a friendly internal communication system to ensure smooth communication among and between the project partners;
- Lead the process of knowledge creation and dissemination related to national, regional and global know-how in the areas of project focus including sustainable urban development;
- Help build the knowledge base, data, and support analytics to deliver a socioeconomic and operational case to Government;
- Contribute to the development and maintenance of the programme knowledge networks and practices and development of knowledge products; and
- Represent the project with donors, governments and national and international forums.
Providing contributions to the process of programming and pipeline formulation of the projects related to circular economy:
- Identify areas of UNDP comparative advantages in the field of waste management and circular economy;
- Support the formulation of project concept notes and full project documents including information materials in consultation with relevant stakeholders and partners;
- Organize the stakeholder meetings/events/workshops with key stakeholders to identify priorities for waste management and circular economy;
- Contribute to the resource mobilization with donors, the private sector, government, and other global and regional resources;
- Manage the project preparation grant (PPG) for the project related to waste management and circular economy;
- Facilitate consultations required for Internal Project Appraisal Committee meetings, Local Project Appraisal Committee Meetings.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
