SE Asia Team Administrator - Singapore

Fixed-term insertion contract
Localisation Singapore
Occasional remote authorized
Posted on 03-22-2024

Forum for the Future

Forum for the Future is a leading international sustainability organisation running out of offices in the UK, US, India and Singapore.

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  • Unknown
  • Between 50 and 250 employees
  • Others
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Salary: SGD: $56,000 - $61,000 per annum pro rata

Hours: Full time job 37.5 hours per week excluding lunch breaks

Contract: Permanent

Location: Singapore - hybrid working from our Singapore office. Candidates must have the right to work in Singapore. Please note that the office does not currently offer disability access options. Forum will make reasonable accommodations to support essential functions of the job, such as allowing flexible work arrangements and relocating meeting venues. At your own discretion, applicants may choose to enquire about these reasonable accommodations.

We welcome applicants from all industries to submit your interest if you are keen on exploring opportunities in the sustainability sector.

Benefits: Various opportunities for flexible working, generous time off policies, and other sector-competitive benefits.

About the role

We are looking for an experienced and pro-active Team Administrator to provide effective administrative and communications-related support to the Forum for the Future SE Asia team in the delivery and communications of their work to achieve the organisation’s mission in accelerating the transformation to a just and regenerative future.

The role will involve being responsible for a range of general office support including purchasing, managing supplies and working with vendors, as well as being responsible for maintaining a healthy, safe and ambient office environment.

It also involves administrative tasks relating to management of organisational systems and databases, support for human resources activities, assisting with budgets, supporting team members with logistics related to travel and workshops and, executive assistance to the Managing Director and the Associate Director SE Asia, such as diary management.

Additionally, the role will provide support with some communications and outreach activities such as event planning and execution.

This role will report to the Associate Director, SE Asia and directly support colleagues mainly based in the Singapore office, as well as in other parts of the region, where necessary. Collaboration will also be required with the international offices and so flexible working across different time zones will be a part of the role.

About you

To succeed in this role you will have to be forward thinking, resourceful and possess an adaptable approach to work. You have the ability to balance the urgent and important, have excellent organisational skills, and the ability to cultivate and manage relationships effectively and with empathy. You will be a great collaborator and communicator but know when to be discreet. You will be effective at matrixed ways of working, and skilled at using digital platforms, exploring their use for greater impact.

This will be a perfect role for an individual who is energised by an opportunity to work within a small and highly effective non-profit focused on driving systems change to create a just and regenerative future in which people and planet can thrive.

You would enjoy working with people from different cultures and across geographies and your preferred ways of working are embodied by Forum’s values (being courageous, adaptive, empathetic, inquisitive, playful and respectful).

In return, we offer a unique opportunity to be part of a team with a clear mission to achieve deep transformation in critical systems – energy, food and business – using its systems and futures thinking capabilities. We work as a close knit, dynamic, and supportive team. We offer various opportunities for flexible working to help you manage your work life balance.

We recognise and value the range of diverse experiences that people can bring to a role. If you do not meet all the requirements outlined in the job description but still believe you have the right mix of skills and experience to thrive in this role and further Forum’s ambitious goals for change, we encourage you to apply.

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