Jobs are sourced directly from employers. No recruiter involved. Apply through the employer's link to make sure your application reaches the right people. → Office Manager / Generalist & Executive Assistant
We are hiring an Office Manager & Generalist to run our Bangkok office day to day, own our administration with Thai authorities, banks, and external partners, and keep the operational engine of the company running properly. As part of this role, you will also act as the direct assistant to the CEO, the one person he can rely on without exception, including when he is traveling or in another country.
What we need most is stability of character. This is a rock in the surf role: someone calm and steady under pressure, a fixed point the office can orient around no matter what is happening around them. No drama, no gossip, no politics, and absolute discretion with confidential and sensitive matters. In exchange, you get real professional authority in your area and the CEO's full trust.
If you are at your best when you can take a messy situation and turn it into something organized, on time, and properly documented, this is a senior, high trust, long term role with broad exposure and real career stability. This role goes beyond standard office hours: as part of supporting the CEO directly, you will occasionally handle a message, a call, or a quick coordination matter outside working hours, not as routine overtime, but as part of being a trusted right hand. In return, you will have genuine flexibility when you need it as well.
This role can be structured full-time or part-time, depending on the right candidate's availability. Please indicate your preference and availability in your application.
Tasks
Legal, Regulatory & Compliance (own this end to end)
- Take full ownership of the company's legal and regulatory standing in Thailand: BOI compliance and reporting, business licenses and permits, Department of Business Development filings, and any other statutory filing the company is required to make.
- Know every license, permit, and registration the company must hold, track renewal and reporting deadlines without being reminded, and catch gaps before they become risks, not after.
- Handle direct interactions with Thai authorities, banks, and regulators on the company's behalf: BOI, Revenue Department, Social Security Office, immigration, DBD.Where something requires legal judgment beyond your authority, know exactly when to escalate to the CEO and when to close it out yourself.
HR (own this end to end)
- Run HR from onboarding to offboarding: contracts, work permits and visa processes for foreign staff, Social Security Office registrations, employee records, and company policy enforcement.
- Handle day to day employee questions and issues directly, and know what must be escalated to the CEO rather than handled quietly on your own.
- Build and maintain HR processes that hold on their own, without the CEO having to check in.
Office Manager
- Run the Bangkok office day to day: supplier coordination, logistics, mail, document flow, office supplies, visitor handling, and general upkeep.
- Take personal, hands-on responsibility for the office itself: a clean, tidy, well presented space at all times, small issues fixed or flagged before they become problems, plants and common areas looked after, and the office always ready to receive a visitor or client on short notice.
- Manage all company paperwork and administration: contracts, filings, licenses, employment documents, and a clean, well organized digital filing system on SharePoint.
- Uphold and strengthen the operational structure of the Bangkok office: internal processes, filing systems, expense and invoice workflows, onboarding routines, office policies. Where a process is unclear or starting to slip, your job is to fix it and make it hold, not let it drift.
Executive Assistant to the CEO
- Take work off the CEO's desk that he currently has to do himself: expense reports, follow ups on open items, ad hoc special projects, meeting preparation and minutes, correspondence, and translation during meetings, including with the Indonesian office.
- Hold the fort confidently when the CEO is traveling, with clear judgment about what can be decided locally and what must be escalated immediately.
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