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Job Summary:
The Assistant to Foundation Director plays a key role in providing comprehensive administrative and operational support to the Foundation Director. This position ensures that the Foundation’s initiatives are executed efficiently and effectively, with a focus on timely execution and alignment with strategic goals. The Assistant will also develop and implement systems for Monitoring & Evaluation (M&E), and support the Director in day-to-day activities.
Key Responsibilities:
1. Support Foundation Director in Initiative Implementation:
- Assist the Foundation Director in ensuring that all Foundation initiatives are carried out thoroughly and on schedule.
- Monitor the progress of various projects, ensuring milestones and targets are achieved in a timely manner.
- Proactively identify and resolve issues that may hinder the successful implementation of projects.
- Coordinate with team members and external stakeholders to ensure projects are aligned and efficiently executed.
2. Provide Administrative Support:
- Offer daily administrative assistance to the Foundation Director, including managing calendars, scheduling meetings, and handling communications.
- Prepare and review reports, presentations, and other materials for meetings and key events.
- Organize travel arrangements, accommodations, and itineraries for the Foundation Director as required.
- Maintain an organized filing system and ensure all documents are updated and accessible.
- Assist in managing project budgets and financial reporting when necessary.
3. Develop and Implement M&E Systems:
- Execute Regular Surveys: Conduct regular surveys to meet operational, donor, and grant requirements.
- Data Analysis and Reporting: Analyze survey results, write reports after each survey, and collaborate with key stakeholders to develop an action plan for the Foundation Director’s review and approval.
- Data Storage and Access: Ensure that data is properly stored in an organized manner and is easily accessible.
- Track Trends: Track trends across classes and across the training center, and provide detailed reports to the management team.
- Manage Trainee Profile Data: Oversee and manage the data for trainee profiles, ensuring it is accurate and up to date.
4. Additional Support as Required:
- Assist in organizing events, workshops, and seminars as needed by the Foundation Director.
- Prepare and manage documentation for external communications, reports, and stakeholder engagement activities.
- Contribute to the development of new strategies and proposals for upcoming initiatives.
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