Entrepreneurship in the territories: is it the right time?
Job Title: Project Manager
Location: KOTO office at 18A Ngo Tat To, Dong Da, Hanoi and occasional travel to the Training Centre in Phat Tich, Tien Du, Bac Ninh and other project sites
Reports to: General Manager, KOTO
Subordinates: 2 project coordinators
Contract Type: Full-time
Duration: One year for the first term, four years for the second term, with a possible extension depending on the project's continuation
Working hours: 8:30 AM – 4:30 PM, Monday to Friday
Background:
The Her Turn Project is a partnership between KOTO (Know One Teach One) and the Australian Government, focused on empowering women through economic development, skills training, and leadership opportunities. Phase 3 of the project is dedicated to further its reach through expanding focus of social inclusion, creating sustainable opportunities, and driving community engagement, capacity building, and influencing both the hospitality and tourism and the Vocational Education Training sector.
Position Overview:
The Project and Manager will be responsible for managing the implementation, monitoring, and oversight of the Phase 3 of the Her Turn Project: Women’s Economic Empowerment Program (Phase 3 will be called - Our Turn Project) , including the management of matching funds. The role will also involve managing smaller projects for KOTO, ensuring their alignment with organizational goals. The Project Manager will ensure that all activities are completed on time, within budget, and to a high standard and that KOTO fully meets the grant compliance requirements for its grant. Strong leadership, project management, and a commitment to social inclusion are essential.
Key Responsibilities:
Phase 3 Project Management & Implementation:
- Lead the planning, implementation, and ongoing management of Phase 3 of The Her Turn Project.
- Oversee the management of matching funds and ensure they are allocated efficiently and transparently.
- Develop detailed project plans, including timelines, budgets, risk mitigation plans and resource allocation.
- Ensure the project meets its goals and objectives, delivering key outcomes on time and within budget.
Manage Smaller Projects for KOTO:
- Support and manage other small-scale projects for KOTO as needed, ensuring alignment with overall organizational strategies and goals.
- Coordinate and oversee the execution of these projects, ensuring that they contribute to KOTO’s broader mission.
- Collaborate with the grant writer to secure funding for small-scale projects, ensuring financial sustainability and alignment with project goals.
Stakeholder Management:
- Manage relationships with government bodies, NGOs, community organizations, and other key stakeholders.
- Coordinate with external partners and consultants to ensure smooth project implementation.
- Organize regular meetings with project stakeholders to provide updates, gather feedback, and foster collaboration.
Monitoring & Evaluation:
- Develop and oversee the monitoring and evaluation (M&E) framework for tracking progress and impact of Phase 3 and smaller projects.
- Conduct regular assessments to ensure project activities meet objectives and make adjustments as necessary.
- Prepare reports and evaluations for internal and external stakeholders.
Team Management:
- Lead and supervise the project team, ensuring clarity of roles, responsibilities, and deadlines.
- Provide guidance and support to team members, fostering a collaborative and innovative environment.
- Promote team development through ongoing training and support.
Budget and Resource Management:
- Manage the project’s budget and resources, ensuring efficient allocation of funds across Phase 3 and smaller projects.
- Track expenditures, prepare financial reports, and ensure compliance with organizational and donor policies.
- Identify and mitigate risks to funding or resources.
Reporting and Documentation:
- Prepare regular status updates and detailed reports on project progress, challenges, and successes.
- Maintain organized project documentation in accordance with KOTO’s policies and donor requirements.
- Provide updates to the Australian Government and other funding agencies as required.
Capacity Building & Advocacy:
- Work with local organizations to build internal capacity in social inclusion and advocacy.
- Promote social inclusion and economic opportunities within the community and project stakeholders.
