Entrepreneurship in the territories: is it the right time?
📍 Location: Metro Manila, Philippines (Hybrid; Remote with weekly in-person meetings)
📅 Start Date: July 2025
📌 Contract Type: Full-time
💰 Compensation: Php 70,000 to Php 80,000 (monthly total gross salary)
About Makesense Asia
Makesense Asia is an international social impact organization dedicated to enabling people to act on social and environmental issues. Through innovative programs, community engagement, and systemic change initiatives, we empower individuals, organizations, and institutions to co-create a more sustainable and inclusive future.
Your Mission
As Operations Manager, you will play a critical role in ensuring the smooth and efficient management of Makesense Asia’s internal processes, supporting the team in delivering high-impact programs across Southeast Asia.
Makesense operates through four legal entities registered in the Philippines and Singapore. In this role, you will oversee the administrative, financial, and operational management of these entities, ensuring that all processes are aligned with the organization’s mission, goals, and values.
Your work will be central to scaling our impact by optimizing internal systems, strengthening compliance, and fostering a healthy, efficient, and mission-driven work environment.
Your Responsibilities
🔹 Strategic Operations & Process Optimization
- Develop, implement, and refine operational processes to improve efficiency and effectiveness.
- Ensure alignment of internal operations with Makesense Asia’s mission and objectives.
- Identify bottlenecks and propose solutions for better workflow management.
🔹 Finance
- Oversee financial planning, budgeting, and expense tracking in collaboration with the finance team.
- Schedule outgoing payments
- Track and Manage reimbursement claims
- Coordinate with accountants or external finance service providers to ensure compliance of makesense Asia financial operations (Financial Statement, Audit, etc…)
- Ensuring payments align with budgets and internal policies
- Manage contracts, invoices, and operational expenses efficiently
- Ensure compliance with financial policies, donor requirements, and local regulations.
🔹Administration
- Coordinate with the corporate secretary to ensure company filings (e.g., annual returns, shareholder resolutions) are completed on time.
- Maintain proper documentation of board minutes, incorporation papers, shareholding structures, etc.
- Serve as the point of contact with external legal counsel for day-to-day matters (contracts, compliance questions, regulatory filings).
- Support contract management: organize, track, and renew agreements (client contracts, supplier contracts, NDAs, MOUs).
- Ensure the organization is up-to-date with statutory obligations (e.g., company registration renewals, employment law updates).
- Maintain records for audits, funders, or government agencies.
- Update or implement internal policies and procedures to stay aligned with legal or operational best practices.
🔹 HR & People Operations
- Support hiring, onboarding, and professional development processes.
- Ensure compliance with labor laws and HR policies in collaboration with the leadership team.
- Contribute to a positive and inclusive team culture by implementing policies that promote well-being and engagement.
🔹 Logistics & Risk Management
- Ensure smooth execution of programs and events by handling logistics, vendor management, and procurement.
- Identify operational risks and implement mitigation strategies.
🔹 Technology & Tools Management
- Oversee the implementation and maintenance of project management, communication, and operational tools.
- Improve internal knowledge management systems and processes.
