Entrepreneurship in the territories: is it the right time?
Community Relations
- Build and maintain good relations and rapport with the host barangays/communities, IP tribes, government agencies/LGUs, and other key stakeholders; ensure the smooth conduct of project activities;
- Plan, implement, and analyze community relations strategies that will advance the project’s goals and mission;
- Implement the social development plan, CSR program, IP MOAs and related plans and programs for the host communities;
- Plan and implement publication and/or presentation materials in relative to the project;
- Coordinate project IEC activities and consultation meetings; prepare IEC materials and make project presentations at these meetings, as well as document questions and concerns raised;
- Document stakeholder engagement activities (prepare and submit weekly consolidated ComRel reports for management; prepare project briefs and communications and attend project management meetings as may be needed;
- Liaise with host community, government agencies & LGUs to secure local permits, approvals and clearances;
- Receive project-related complaints from local stakeholders, and regularly maintain and update the project's grievance and stakeholder’s engagement log; and
- Keep the project team informed on governmental, community, legislative, and environmental issues affecting the project.
Site Administration/Documents Controlling
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
- Maintain electronic and hard copy filing system;
- Open, sort and distribute incoming correspondence;
- Perform data entry and scan documents and assist in archiving operational reports;
- Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
- Assist in resolving any administrative problems;
- Answer calls from customer and suppliers regarding their inquiries and concerns;
- Prepare and modify documents including correspondence, reports, draft, memos and emails;
- Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
- Maintain office supplies for plant site;
- Coordinate with O&M contractor with regard to consumables at plant site;
- Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
- Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary.
- Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
- Maintain Technical standard listing;
- Track white papers/publications;
- Maintain internal technology database;
- Manage the flow of documentation within the organization of assigned project;
- Maintain confidentiality regarding sensitive documents;
- Upkeep of quality records of recommended supplier, contractor, sub-contractor.
