Human Resources Business Partner (German Section and Preschool) - Singapore

Localisation Singapore, Singapore
No remote
Posted on 05-03-2024

German European School Singapore

GESS is an international not-for-profit school that believes in developing confident, forward-looking students by celebrating our values respect, openness and diversity.

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Currently, more than 1800 students are learning at GESS supported by more than 400 full time and part time academic and administrative staff members. In August 2018 GESS moved to Dairy Farm Road to a modern new school campus located at the edge of Singapore’s largest nature reserve.

Human Resources Business Partner (German Section and Preschool)

Applications close: 31 May 2024

The HR Business Partner will provide support to the German Section and Preschool of the school.  

The role will support designated departments in Talent Acquisition, Talent Development, Performance Management, Engagement and Retention. The role will also act as an HR Consultant within the German Academic Sections and Preschool, supporting closely on people matters for those employed in the German Section and Preschool. 

This position reports to the Director of HR and will work collaboratively with the HR Team and be a direct Business Partner to the Academic Directors of German Section and Preschool at GESS supporting the following key areas: 

Talent Acquisition 

·    Drive critical efforts to deliver against strategic head count goals by partnering with hiring managers to leverage process, programs and technology to drive improvement and efficiency. 

·    Assess and analyse pipeline metrics and recruiting processes to identify areas of improvement and provide recommended actions. 

·    Cultivate and sustain utilised recruitment platforms. 

·    Partner with the Academic Directors of German Section and Preschool to ensure best practices are followed during recruiting and interviewing. 

·    Facilitate the talent acquisition process including developing job descriptions, sourcing, screening, and conducting competency-based interviews to ensure right candidates are hired and offer making. 

·    Manage end to end recruitment process on ATS (application tracking system) and generate reports when needed.  

·    Partner with the Academic Directors of German Section and Preschool, HR Services and HR Manager to assess and develop creative strategies to enhance the overall candidate experience and onboarding process.  

·    Identify hiring trends, market insights and analysis, and drive recruitment experience. 

·    To work with HR Manager for seamless and enriching Onboarding experience for all new joiners. 


·     Partner with the Academic Directors of German Section, Preschool and Director of HR to collaborate in improving engagement within the divisions ensuring expectations are properly set and clear priorities established while continually upholding the School’s values. 

·     Partner with the School to ensure that there is a plan in place to improve Team Member Engagement, if needed. 

·     Provide counselling to the School on trends in internal employee relations issues. 

·     Conduct exit interviews, sharing information and highlighting opportunities for improvement. 

·     Contribute to the employee engagement survey including driving key action points and staff communications. 

·     Manage operational and data needs to ensure compliance.   

·     Recruitment and Onboarding: Coordinate recruitment efforts, including but not limited to, posting job openings, screening resumes, conducting interviews, and making hiring recommendations. Facilitate the onboarding process for new hires, including orientation, paperwork completion and coordination.

·     Employee Relations: Serve as a point of contact for employee inquiries and concerns, providing guidance and resolution as needed. 


Strategic Resourcing

·      Partner with the Academic Directors of German Section and Preschool to identify future talent needs and proactively recruit and source, develop talent pool or Talent bench strength. 

·      Work closely with HR Manager in recruitment, sourcing and selection. 

·      Provide recruitment counsel and guidance to the pedagogical leaders as needed. 

·      Collaborate with HR team and work closely with management in the successful implementation and communication of HR policies, processes and initiatives related to human resources, organizational and employee development.  

·      Identify retention risks and makes recommendation for retention. 


HR Consulting 

·      Communicate and interact effectively with staff in the division who may seek career development guidance.  

·      Act as HR Advisor to staff and pedagogical leaders in business issues.  


Stakeholder Management

·      Build effective relationships within the organization with various departments to work in collaboration towards the success of organisational goals. 

·      Building profitable and collaborative relationships with external search firms and training providers including contracts negotiation.  

·      Engaging in meaningful conflict resolution and handling of employee behaviour. 

·      Handling organisational administrative duties such as updating the payroll administration, employee benefits, and managing leave enquiries. 


Legislation and Data Compliance

·      Stays current with employment laws, regulations, and other legal requirements related to personnel management, assisting leaders in maintaining compliance.  

·      HR Administration: Maintain accurate and up-to-date employee records, including personnel files, HRIS data, and other HR-related documents. 


Ad-Hoc Projects

·      Participate in HR projects/events from HR Manager/Director of HR. 

·      Collaborate with the HR team on implementing procedures in line with approved policies. 

·      Translation of HR communication into German where required. 


Knowledge and Experience

·      Bachelors’ degree in HR or business-related program  

·      3-5 years of combined experience in a HR generalist role ideally in a Business Partner capacity 

·      Good German language proficiency skill to liaise with German clients, staff members and authorities is essential 

·      Experience with working in social media recruitment platform or creative sourcing techniques 

·      Experience of reporting and analysing indicative employee data (e.g. new hires requisitions, terminations, change of status, etc.) 

·      Hands on knowledge of working on ATS for Talent Acquisition and working experience on LinkedIn Recruiter 

·      Experience of working with MOM regarding employment matters  

·      Knowledge of Singapore employment law and fair recruitment practices 

·      Is the "go to" person on all local HR issues for staff in the German Section and Preschool 


Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.


Our School

The German European School Singapore (GESS) is a multi-lingual, not-for-profit, German international school in Singapore with a distinct European flavour. As an accredited ‘Excellent German School Abroad’, the German Section of GESS offers all major German school leaving certificates.


Our European Section offers tuition in English for students from grade 1 - 12 across all three IB programmes (the PYP, the MYP and the IB Diploma Programme) as an authorised IB World School.


Children aged 2 years onwards can enroll in our Preschool where children are following the PYP programme in German-speaking, English-speaking or bilingual groups. In addition to an outstanding academic education, GESS strives to teach students community values such as respect, openness and diversity.


To Apply

We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position. 


Our Selection Process

At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.


We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.


All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these. In addition, the visa entry requirements for Singapore are subject to certain requirements being met. This includes but is not limited to, mandatory diphtheria and measles vaccination requirements for children attending school in Singapore will need to be in place prior to arriving in Singapore in order for the criteria for a child Dependent Pass to be met and the visa granted. Further information on this will be shared at interview stage if applicable.


Please note, that only shortlisted candidates will be notified. 

Safeguarding Commitment

GESS is committed to our responsibilities for promoting and safeguarding the welfare of all children and young people. We actively recruit candidates who share our commitment to safeguarding and, therefore, apply robust and comprehensive recruitment and selection procedures. We expect all appointed staff to adhere to and ensure compliance with the relevant GESS Safeguarding Policy and Procedures. If the job holder identifies any instance that a child may be harmed or are at risk of harm (physically or emotionally) in any environment, they must report any concerns to the School’s Designated Safeguarding Lead or a member of the Safeguarding Team.


CPE registration number: S72SS0010G Registration period: 22 June, 2023 – 21 June, 2029